Trustees

 

ARVIN A. BROWN LIBRARY

88 Main St. Richford

Agenda September 16, 2019, 6:00PM

Agenda Items

 

Call to order

Agenda – Amendments

Approval of

Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

Librarian’s Report

Financial Report

 

Correspondence:

ALA Library Value Calculator

Old Business:

Trustee Replacement

Quick Claim Deed

Library Utilities

Building Maintenance – Children’s Room Window, finish painting porch

Strategic Plan – Survey

Thank You Notes

Meeting Room Policy

Library Parking

 

New Business:

Budget – Date to meet with Selectboard

Financial Reports – Quarterly and Activity Statement

Other Business:

 

Next Meeting: Monday, October 21, 2019 at 6pm

Image (73)Image (74)Trustees:

Debra Atherton       Cochair, Secretary

Fiona Lugo                 Co chair

Casey Blaney              Treasurer

Madeline Wetherby

Adele Wolfson

  

   ARVIN A. BROWN LIBRARY

      Agenda August 14, 2019, 6:00PM

                   Agenda Items

                   

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report

     Financial Report

 

 Correspondence:

    NNLM Grant MOA signed 

    GMLC VOKAL contract renewed – $469.35

       

 Old Business:

     River Fest  Update

     Home Days Update

     Quick Claim Deed 

     Library Utilities

     Building Maintenance 

     Furnace Installation Update

     Review Strategic Plan

     Building inspection with selectboard member update

       New Business:

      Trustee Resignation – New trustee appointed by Board of Trustees  

      Thank you notes – Library Donors

      Conference Update – Adele and Kathleen

      Schedule Lara Keenan – September 

      Library Parking 

      Meeting Room Policy

  Other Business:

 

Next Meeting: Monday, September 16, 2019 at 6pm

 

ARVIN A. BROWN LIBRARY

     Agenda May 20, 2019, 6:00PM

                  Agenda Items

                  

Call to order

Agenda – Amendments

Approval of

    Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

    Librarian’s Report

    Financial Report

 

Correspondence: NNLM Grant MOA signed

      

Old Business:

    River Fest  Update

    Quick Claim Deed

    Library Utilities

    Building Maintenance

    Parade Float Flatbed Offer for July 6

    Furnace Installation Update

    

 

    Review Strategic Plan

    May – Building inspection with selectboard member

    Policies: Patron Conduct – Sign

 

 New Business:

       Bookmobile Proposal and MOU

      July Workday at Library

      Conference Update – Adele and Kathleen

      Trustees Responsibilities – Schedule Lara Keenan

      Library Parking

      Trustee sign checks for July

 Other Business:

 

Next Meeting: Monday, August 19, 2019 at 6pm

 

 

    ARVIN A. BROWN LIBRARY

                Special Meeting

                  June 10, 2019

                       6:00 PM

                    Agenda Items

 

Call to order

Agenda – Amendments

Attendance

Comments from Citizens Present

Old Business:  Schedule for the Riverfest Fundraiser June 22, 2019

 

Other Business:

 

 

Next Meeting: Monday, June 17, 2019 at 6pm

 

 

Arvin A. Brown Library

Trustee Meeting

Minutes

May 20, 2019 6:00 – 7:05

Call to order – 6:00pm

 Agenda – Amendments – Lindsey Wight – Riverfest

Discussion of expectations for Riverfest Food sale.  Expect 80 people – plan on 100.  Food ready at 11:30.  Build your own sandwich.  Bowl of fruit – water to drink.

Approval of minutes

            April minutes – reviewed, corrected mistakes

Madeline moved to accept the corrected april minutes, Adele seconded,  motion passed.

Special Meeting – March 29th – minutes reviewed, corrected.  Adele moved to accept Special Meeting minutes, Madeline seconded.  Motion passed.

Attendance

Kathleen Ingstrom, Madeline Wetherby, Debbie Atherton, Adele Wolfson

Comments from Citizens

            None Present

Approval of

            Librarian’s Report – done last month April and May

Financial Report – Questions about money spent on programs, money to be reimbirsed.

Items have been balaced for negative numbers, Kathleen will talk to Gina.

Madeline moved to accept April financial report, Adele seconded.  Motion passed.

 Correspondence

Received a donation from Neil (Bud) Lovelette

Old Business

            Riverfest – June 22nd;  plan for 100 people; Make your own sandwich;  Turkey, Other meat?, Rolls, Mayo, Mustard, Tomatoes, onions (Adele), lettuce (5), Cheese (2),Cukes (2), Pickles – sweet and dill (sliced), Bowl of Fruit, Large paper plates, Napkins (got), got water.

Quit Claim Dee – no information.

Building Maintenance – front porch, back steps – Bob Peters

Strategic Plan – Info from conference Kathleen and Adele attending.

Building Walk around – May 29th at 3:30 – Sherri?

Policy – Patron Conduct – revised – Revised, Trustees will sign at June meeting.

New Business

Library float for July 6 celebration.  Flatbed wagon with a tractor to pull.  Get suggestions from Emily Fluery, Wendy, Melanie for ideas. Kathleen

Furnace – here this summer – work construction has delayed.

 Other Business

            none

Special Meeting

            June 10, 2019, Library, 6:00 pm

Riverfest Planning

Next Meeting

June 17, 2019, Library, 6:00 pm

 

 

 

 

Arvin A. Brown

Trustee Meeting                                                                                                                                                                                          Minutes

April 29, 2019                   6:07pm – 7:40 pm

Members Attending: Kathleen Engstrom, Fiona Lugo, Casey Blaney, Adele Wolfson, and Madeline Wetherby

Call to order– 6:07 pm

Agenda- Amendments

Comments from citizens present- none present

Approval of Meetings Minutes-

        March minutes- Reviewed, discussed, made appropriate changes. Adele moved to accept, Madeline seconded. Approved

Approval of

Librarian’s Report

Viewed and discussed. Inter library loans has increased. More people are aware, with the use of Green Mountain Messenger. A nature walk is be set up with Pre-school and Kindergartners of Richford Elementary School. Adele moved to accept librarians report, Madeline seconded. Accepted.

Financial Report

Reviewed and Discussed

Correspondence

        Building Update-New Furnace soon, will be more efficient. Piping will stay the same as it is very costly. Need new windows, also very costly. Porch update to be looked into.

Jason Broughton- Appointed State Librarian

Awarded NNLM All of Us Community Health Engagement Grant of $10,000 to be used for technology upgrades.

Awarded Summer Reading Program Presenter Grant of $200 to be used at Notch Day Camp

Old Business

        Fundraising

        Hometown Follies Update $242

Paint with Us – No Sign ups.   Will need to cancel if none by Saturday May 4th

Riverfest – Saturday June 22nd   10:00 – 1:00

Will ask Hannafords, Vista and Missisquoi River Basin for donations.

Need to form a Friends of The Library Group to assist with fundraisers. Reach out to the community. Interest sign up at library desk.

 

Strategic Plan

        Last 2007-2015 Read and Review. Needs to be updated with all 5 trustee members present.

New Business

        Trustees Conference May 21st Kathleen and Adele to attend.

Policies

Patron Conduct Reviewed

Building Inspection

                To be done in May with a select board member and Trustees.

Staff Safety

                Need for inside Cameras, currently only outside cameras. Monitors, Panic Button information to be obtain from IT Don Hill.

Long Term Staffing- Need for double coverage at times especially Wednesday nights.

Other Business:

 

Next Meeting- Monday May 20th 2019 at 6:00 pm        Library

               

 

 

Arvin A. Brown Library

 

Trustee Meeting

Minutes

March 18, 2019            6:08pm – 8:05 pm

Members Attending:  Kathleen Engstrom, Fiona Lugo, Madeline Wetherby, Debbie Atherton, Casey Blaney and Adele Wolfson

Call to order – 6:08

Agenda – Amendments

Comments from citizens present – none present

Approval of Meeting Minutes

   February  minutes – Reviewed, discussed, made appropriate changes.  Casey moved to accept, Madeline seconded. Approved.

Approval of Librarian’s Report

Viewed and discussed.  Open House during April break for teachers and schools to explore all new items in the library, date not set.  Fiona moved to accept librarian’s report, Madeline seconded. Accepted.

Financial Report

Reviewed and discussed.  Ameritrade account discussed, how managed?  Fiona made a motion to accept Feb. financial report.  Madeline seconded. Accepted.

Correspondence

None

Old Business

  Fundraising letter – ok.  How it was sent.

Old Business

    Job descriptions – change to Personnel Policy – signed by trustees

Fundraising

    Hometown Follies -$211.00.  Cupcakes left over, brownies good.  More variety on Friday.

Suggestions – Popcorn Machine, Varieties of brownies, rice Krispie squares, No bake cookies.

Fundraising ideas – Movies -need to be shown at library;  Paint and sip -morning – coffee and breakfast item. Debbie will check for place (school) and person (Pat Murphy).  Or Goyne watercolor; Concert in the Park,  REC activities – food choices. Cornhole. Silent Auction? Questions

New Trustees – Adele Wolfson –  Fiona moved to accept Adele as a new trustee.  Casey seconded. Accepted. Fiona moved to accept Debbie Atherton to an additional term.  Casey seconded. Accepted. Department of Libraries, line 27, states ‘ one member appointed or elected by the select board.  Discussion.

New Officers  –  will wait until members are more comfortable

New Business

Strategic Plan – last 2007 – 2015.  Need to review – VT Libraries – Trustee Booklet.

Executive Meeting

    Motion to follow up on decisions discussed in executive session.  Fiona moved to follow above statement, Adele seconded. Accepted.

Special Next Meeting

Monday, April 29, 2019 at 6:00 pm  Library

 

 

   

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