Trustees – Agenda and Minutes

Trustees:

Debra Atherton       Cochair, Secretary

Fiona Lugo                 Co chair

Madeline Wetherby

Adele Wolfson

 

   ARVIN A. BROWN LIBRARY

               88 Main St. Richford  

                 Special Meeting

   Agenda Monday, October 28, 2019

                        6:00PM

                   Agenda Items

                   

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report

     Financial Report

 

 Correspondence: 

     Contract and $395 Grant for Courier Service

     State Filing Corporations Division – $45

     Liberty Mutual Audit Done – Insurance

     Open Meeting  

      

 Old Business:

    Thank You Notes – List of Donors

     Meeting Room Policy – Signatures

     Library Parking – meeting with selectboard

     Change Library Hours:  M,W,F 10 – 6

     Budget – meeting with selectboard

     Trustee Replacement 

     Quick Claim Deed 

     Library Utilities

     Building Maintenance Update – Children’s Room Window, finish painting porch               

     Strategic Plan – Survey   

     

  New Business:

       Change registered agent on state corporations filing

       Family Responsibility Policy

  Other Business:

 

Next Meeting: Monday, November 18, 2019 at 6pm

 

Arvin A. Brown Library

Trustee Meeting

September 16, 2019

Minutes

Call to order – 5:59 pm

Agenda Amendments – Laura visiting, hours

Approval of meeting minutes

August minutes – read and fixed spelling mistakes.  Adele moved to accept the August minutes, Madeline seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

Librarian’s Report

August – reviewed and discussed.  Madeline moved to accept August librarian’s report.  Adele seconded.  Passed unanimously.

Financial Report

August – reviewed, questions asked and answered.  Adele moved to accept August financial report.  Madeline seconded.  Passed unanimously.

Correspondence

            ALA Library Value Calculator – handout – value of services provided by library;  good for selectboard.

Old Business:

            Trustee Replacement – names and suggestions

Quit Claim Deed – Fiona – no new information.

Library Utilities – phone

Building Maintenance – Windows – one needs to be replaced in children’s room.  Finish painting porch.

 

Review Strategic Plan – need survey to process what the library should be for the town. Adele

Thank you notes – Premier does banners – no paper.  Kathleen will contact prison about printing thank you notes.

Meeting Room Policy – next meeting – old business.

Library Parking – restricted because of building renovation – parking lines or reserved for library parking signs.

New Business

            Budget – date to meet with the select board – November – 1st Monday

Financial Reports – quarterly and activity statement – discussion of the reports and what trustees find confusing.  Move to use the Statement of Activity comparison for Financial report – so moved by Adele; seconded by Madeline.  Passed unanimously.

 

Other Business

            Need to see minutes Fall 2018 – town expenses for the library.  Decision to list expenses?

Insulation inside the building?  See Sherri – children’s room window – leaking.  Finish painting?

Next Meeting – Monday, October 28, 2019 at 6:00 pm

 

Arvin A. Brown Library

Trustee Meeting

August 14, 2019

Minutes

Call to order – 6:02pm

Agenda Amendments – Change in library hours

Approval of meeting minutes

May minutes – read and fixed spelling mistakes.  Casey moved to accept the May minutes, Adele seconded.  Passed unanimously.

Attendance

            Casey Blaney, Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson.

Comments from Citizens Present

None attending

Approval of

Librarian’s Report

May, June and July – reviewed and discussed.  Madeline moved to accept May, June and July’s  librarians report.  Fiona seconded.  Passed unanimously.

Financial Report

May, June and July – reviewed, questions asked and answered.  Adele moved to accept May, June and July’s financial report.  Madeline seconded.  Passed unanimously.

Correspondence

NNLM grant MOA signed – will be able to buy supplies needed.

GMLC VOKAL contract renewed – cost has gone up – $469.35.  Needed for library.

Old Business:

            Riverfest Update – Bought enough for 100 people,  much fewer people this year.  Only $270.00earne.  Will probably not do next year – 2020.

Home Day Update – 5 or 6 boxes of Ben and Jerry’s served during the parade and later in the library.  Star Wars figures attended and talked with people in the library during the shower

Quick Claim Deed – Fiona – no new information.

Library Utilities – Windows – one needs to be replaced in children’s room.

Building Maintenance –Furnace has been installed.  ( estimate on making pipes more efficient)  Porch finished except for a couple of railings.  Priority list – 1.  Window in children’s room; 2. Install gutters; 3. Cement steps in front of the library; 4. Front door – closing.  Parking?  Not enough room with extra equipment.  Windows – Energy Grant?

Furnace Installation Plan – Installed

Review Strategic Plan – discussed the strategic plan and the need to complete a new plan.  How to proceed – planning for town not the library.  How do community members see the library or needs of the library?  Community survey?  Need to read over the previous strategic plan.  Information from conference.

Building inspection with select board member – Done and observations noted in building maintenance.

New Business

            Trustee Resignation – Discussed names of people to ask to replace resigning trustee.  Time and skills needed.

Thank you notes – to library donors.  Printed cards?  Debbie will check options.  Premier (848-3151) Tammy.   Thank you cards if possible?

Conference Update – Adele and Kathleen – fundraising, event publicity, strategic  plan – discussed.

Schedule Lara Keenan – September – discussion – other items to take care of – maybe Jan.

Library Parking – Space being taken up by equipment – People lack spaces to park.

Meeting Room Policy – handed out for trustees to review.

Other Business

            Employees have been tracking use of library.   Hours during the evening are not used.  Mon. till 6;  Wed. till 6; and Fri. till 6.  Will continue to track usage when school starts.  To be discussed at a later date.

Next Meeting – Monday, September16, 2019 at 6:00 pm

 

 

 

 

 

 

 

 

 

Image (73)Image (74)Trustees:

Debra Atherton       Cochair, Secretary

Fiona Lugo                 Co chair

Casey Blaney              Treasurer

Madeline Wetherby

Adele Wolfson

  

   ARVIN A. BROWN LIBRARY

      Agenda August 14, 2019, 6:00PM

                   Agenda Items

                   

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report

     Financial Report

 

 Correspondence:

    NNLM Grant MOA signed 

    GMLC VOKAL contract renewed – $469.35

       

 Old Business:

     River Fest  Update

     Home Days Update

     Quick Claim Deed 

     Library Utilities

     Building Maintenance 

     Furnace Installation Update

     Review Strategic Plan

     Building inspection with selectboard member update

       New Business:

      Trustee Resignation – New trustee appointed by Board of Trustees  

      Thank you notes – Library Donors

      Conference Update – Adele and Kathleen

      Schedule Lara Keenan – September 

      Library Parking 

      Meeting Room Policy

  Other Business:

 

Next Meeting: Monday, September 16, 2019 at 6pm

 

ARVIN A. BROWN LIBRARY

     Agenda May 20, 2019, 6:00PM

                  Agenda Items

                  

Call to order

Agenda – Amendments

Approval of

    Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

    Librarian’s Report

    Financial Report

 

Correspondence: NNLM Grant MOA signed

      

Old Business:

    River Fest  Update

    Quick Claim Deed

    Library Utilities

    Building Maintenance

    Parade Float Flatbed Offer for July 6

    Furnace Installation Update

    

 

    Review Strategic Plan

    May – Building inspection with selectboard member

    Policies: Patron Conduct – Sign

 

 New Business:

       Bookmobile Proposal and MOU

      July Workday at Library

      Conference Update – Adele and Kathleen

      Trustees Responsibilities – Schedule Lara Keenan

      Library Parking

      Trustee sign checks for July

 Other Business:

 

Next Meeting: Monday, August 19, 2019 at 6pm

 

 

    ARVIN A. BROWN LIBRARY

                Special Meeting

                  June 10, 2019

                       6:00 PM

                    Agenda Items

 

Call to order

Agenda – Amendments

Attendance

Comments from Citizens Present

Old Business:  Schedule for the Riverfest Fundraiser June 22, 2019

 

Other Business:

 

 

Next Meeting: Monday, June 17, 2019 at 6pm

 

 

Arvin A. Brown Library

Trustee Meeting

Minutes

May 20, 2019 6:00 – 7:05

Call to order – 6:00pm

 Agenda – Amendments – Lindsey Wight – Riverfest

Discussion of expectations for Riverfest Food sale.  Expect 80 people – plan on 100.  Food ready at 11:30.  Build your own sandwich.  Bowl of fruit – water to drink.

Approval of minutes

            April minutes – reviewed, corrected mistakes

Madeline moved to accept the corrected april minutes, Adele seconded,  motion passed.

Special Meeting – March 29th – minutes reviewed, corrected.  Adele moved to accept Special Meeting minutes, Madeline seconded.  Motion passed.

Attendance

Kathleen Ingstrom, Madeline Wetherby, Debbie Atherton, Adele Wolfson

Comments from Citizens

            None Present

Approval of

            Librarian’s Report – done last month April and May

Financial Report – Questions about money spent on programs, money to be reimbirsed.

Items have been balaced for negative numbers, Kathleen will talk to Gina.

Madeline moved to accept April financial report, Adele seconded.  Motion passed.

 Correspondence

Received a donation from Neil (Bud) Lovelette

Old Business

            Riverfest – June 22nd;  plan for 100 people; Make your own sandwich;  Turkey, Other meat?, Rolls, Mayo, Mustard, Tomatoes, onions (Adele), lettuce (5), Cheese (2),Cukes (2), Pickles – sweet and dill (sliced), Bowl of Fruit, Large paper plates, Napkins (got), got water.

Quit Claim Dee – no information.

Building Maintenance – front porch, back steps – Bob Peters

Strategic Plan – Info from conference Kathleen and Adele attending.

Building Walk around – May 29th at 3:30 – Sherri?

Policy – Patron Conduct – revised – Revised, Trustees will sign at June meeting.

New Business

Library float for July 6 celebration.  Flatbed wagon with a tractor to pull.  Get suggestions from Emily Fluery, Wendy, Melanie for ideas. Kathleen

Furnace – here this summer – work construction has delayed.

 Other Business

            none

Special Meeting

            June 10, 2019, Library, 6:00 pm

Riverfest Planning

Next Meeting

June 17, 2019, Library, 6:00 pm

 

 

 

 

Arvin A. Brown

Trustee Meeting                                                                                                                                                                                          Minutes

April 29, 2019                   6:07pm – 7:40 pm

Members Attending: Kathleen Engstrom, Fiona Lugo, Casey Blaney, Adele Wolfson, and Madeline Wetherby

Call to order– 6:07 pm

Agenda- Amendments

Comments from citizens present- none present

Approval of Meetings Minutes-

        March minutes- Reviewed, discussed, made appropriate changes. Adele moved to accept, Madeline seconded. Approved

Approval of

Librarian’s Report

Viewed and discussed. Inter library loans has increased. More people are aware, with the use of Green Mountain Messenger. A nature walk is be set up with Pre-school and Kindergartners of Richford Elementary School. Adele moved to accept librarians report, Madeline seconded. Accepted.

Financial Report

Reviewed and Discussed

Correspondence

        Building Update-New Furnace soon, will be more efficient. Piping will stay the same as it is very costly. Need new windows, also very costly. Porch update to be looked into.

Jason Broughton- Appointed State Librarian

Awarded NNLM All of Us Community Health Engagement Grant of $10,000 to be used for technology upgrades.

Awarded Summer Reading Program Presenter Grant of $200 to be used at Notch Day Camp

Old Business

        Fundraising

        Hometown Follies Update $242

Paint with Us – No Sign ups.   Will need to cancel if none by Saturday May 4th

Riverfest – Saturday June 22nd   10:00 – 1:00

Will ask Hannafords, Vista and Missisquoi River Basin for donations.

Need to form a Friends of The Library Group to assist with fundraisers. Reach out to the community. Interest sign up at library desk.

 

Strategic Plan

        Last 2007-2015 Read and Review. Needs to be updated with all 5 trustee members present.

New Business

        Trustees Conference May 21st Kathleen and Adele to attend.

Policies

Patron Conduct Reviewed

Building Inspection

                To be done in May with a select board member and Trustees.

Staff Safety

                Need for inside Cameras, currently only outside cameras. Monitors, Panic Button information to be obtain from IT Don Hill.

Long Term Staffing- Need for double coverage at times especially Wednesday nights.

Other Business:

 

Next Meeting- Monday May 20th 2019 at 6:00 pm        Library

               

 

 

Arvin A. Brown Library

 

Trustee Meeting

Minutes

March 18, 2019            6:08pm – 8:05 pm

Members Attending:  Kathleen Engstrom, Fiona Lugo, Madeline Wetherby, Debbie Atherton, Casey Blaney and Adele Wolfson

Call to order – 6:08

Agenda – Amendments

Comments from citizens present – none present

Approval of Meeting Minutes

   February  minutes – Reviewed, discussed, made appropriate changes.  Casey moved to accept, Madeline seconded. Approved.

Approval of Librarian’s Report

Viewed and discussed.  Open House during April break for teachers and schools to explore all new items in the library, date not set.  Fiona moved to accept librarian’s report, Madeline seconded. Accepted.

Financial Report

Reviewed and discussed.  Ameritrade account discussed, how managed?  Fiona made a motion to accept Feb. financial report.  Madeline seconded. Accepted.

Correspondence

None

Old Business

  Fundraising letter – ok.  How it was sent.

Old Business

    Job descriptions – change to Personnel Policy – signed by trustees

Fundraising

    Hometown Follies -$211.00.  Cupcakes left over, brownies good.  More variety on Friday.

Suggestions – Popcorn Machine, Varieties of brownies, rice Krispie squares, No bake cookies.

Fundraising ideas – Movies -need to be shown at library;  Paint and sip -morning – coffee and breakfast item. Debbie will check for place (school) and person (Pat Murphy).  Or Goyne watercolor; Concert in the Park,  REC activities – food choices. Cornhole. Silent Auction? Questions

New Trustees – Adele Wolfson –  Fiona moved to accept Adele as a new trustee.  Casey seconded. Accepted. Fiona moved to accept Debbie Atherton to an additional term.  Casey seconded. Accepted. Department of Libraries, line 27, states ‘ one member appointed or elected by the select board.  Discussion.

New Officers  –  will wait until members are more comfortable

New Business

Strategic Plan – last 2007 – 2015.  Need to review – VT Libraries – Trustee Booklet.

Executive Meeting

    Motion to follow up on decisions discussed in executive session.  Fiona moved to follow above statement, Adele seconded. Accepted.

Special Next Meeting

Monday, April 29, 2019 at 6:00 pm  Library

 

 

   


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