Trustees – Agenda and Minutes
Trustees:
Debra Atherton Co chair
Fiona Lugo Co chair
Adele Wolfson Secretary
N. T.
Carita Simons
Special Trustee Meeting
Monday, February 15th , 2021
Minutes
Call to order – 3:25 pm
Agenda Amendments – none
Approval of meeting minutes
January 18th minutes: Carita moved to accept N.T. seconded. Unanimous approval.
Attendance
Debra Atherton, Kathleen Engstrom, N.T., Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Carita moved to accept the Librarian’s report, Adele seconded.
Financial report
Financial report was not available. Kathleen reported that according to QuickBooks there is ~$6300 in the account, indicating that there are bills pending. She has not yet received monthly check from the Town but we should have by week’s end.
Correspondence
PPP 2021: Debra has sent in paperwork, and the application is officially submitted.
Virtual Follies: will be held on March 19th and will benefit the library. Andy Hoadley is putting it together, will be televised on local access TV and on FaceBook. We expressed our gratitude for the benefit. Kathleen will send Andy the slide show and see if some or all can be included in the presentation.
Internet Connectivity Support Grant awarded, $1500. It will allow for wifi extenders, improving internet quality on second floor and outside. Kathleen will decide if she will also use the money to pay for several months of improved speed for internet (during pandemic).
Paying utilities until town meeting vote. We had understood that the town would be paying these, but they have not so far. We will pay and be reimbursed.
Old Business
Budget: Not yet available.
Strategic Plan – Survey: No updates.
Paypal: Kathleen is waiting until we decide about moving bank accounts.
New Business
Raise for Gina Clark, Bookkeeper: Kathleen is concerned that we will lose Gina, whether or not we grant a raise. She is currently on a monthly contract for $130/month, but her hourly rate for other clients is $60/hr, and she puts in multiple hours per month for library. Adele made motion an N.T. seconded to offer her $240 per month, unanimous pass.
Checking accounts with People’s Bank – Vote: We agreed to move both accounts from TD to People’s (Enosburgh) N.T. moved, Carita seconded.
TD Ameritrade Investments: Carita has looked into our accounts. We have ~$11k in long-term bond getting about 4% return, makes sense for this investment. But we also have about $40k in TD stock that is not getting much more (if any) and is subject to additional tax b/c TD is a foreign (Canadian) business. Carita suggests more aggressive investments and will investigate further.
Other Business
N.T. wondered about foundations and other sources for fundraising for rural libraries. Kathleen suggested VT Department of Libraries and Association of Small and Rural Libraries. N.T. will investigate and Kathleen is also looking into individuals with an interest in literacy who might be approached
Next (Virtual) Meeting – Monday, March 15, 2021 at 3:00 pm
Adjourned 4:11 pm.
Submitted, Adele J. Wolfson
Special Trustee Meeting
Monday, February 15th , 2021
Minutes
Call to order – 3:25 pm
Agenda Amendments – none
Approval of meeting minutes
January 18th minutes: Carita moved to accept N.T. seconded. Unanimous approval.
Attendance
Debra Atherton, Kathleen Engstrom, N.T., Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Carita moved to accept the Librarian’s report, Adele seconded.
Financial report
Financial report was not available. Kathleen reported that according to QuickBooks there is ~$6300 in the account, indicating that there are bills pending. She has not yet received monthly check from the Town but we should have by week’s end.
Correspondence
PPP 2021: Debra has sent in paperwork, and the application is officially submitted.
Virtual Follies: will be held on March 19th and will benefit the library. Andy Hoadley is putting it together, will be televised on local access TV and on FaceBook. We expressed our gratitude for the benefit. Kathleen will send Andy the slide show and see if some or all can be included in the presentation.
Internet Connectivity Support Grant awarded, $1500. It will allow for wifi extenders, improving internet quality on second floor and outside. Kathleen will decide if she will also use the money to pay for several months of improved speed for internet (during pandemic).
Paying utilities until town meeting vote. We had understood that the town would be paying these, but they have not so far. We will pay and be reimbursed.
Old Business
Budget: Not yet available.
Strategic Plan – Survey: No updates.
Paypal: Kathleen is waiting until we decide about moving bank accounts.
New Business
Raise for Gina Clark, Bookkeeper: Kathleen is concerned that we will lose Gina, whether or not we grant a raise. She is currently on a monthly contract for $130/month, but her hourly rate for other clients is $60/hr, and she puts in multiple hours per month for library. Adele made motion an N.T. seconded to offer her $240 per month, unanimous pass.
Checking accounts with People’s Bank – Vote: We agreed to move both accounts from TD to People’s (Enosburgh) N.T. moved, Carita seconded.
TD Ameritrade Investments: Carita has looked into our accounts. We have ~$11k in long-term bond getting about 4% return, makes sense for this investment. But we also have about $40k in TD stock that is not getting much more (if any) and is subject to additional tax b/c TD is a foreign (Canadian) business. Carita suggests more aggressive investments and will investigate further.
Other Business
N.T. wondered about foundations and other sources for fundraising for rural libraries. Kathleen suggested VT Department of Libraries and Association of Small and Rural Libraries. N.T. will investigate and Kathleen is also looking into individuals with an interest in literacy who might be approached
Next (Virtual) Meeting – Monday, March 15, 2021 at 3:00 pm
Adjourned 4:11 pm.
Submitted, Adele J. Wolfson
Special Trustee Meeting
Monday, February 15th , 2021
Minutes
Call to order – 3:25 pm
Agenda Amendments – none
Approval of meeting minutes
January 18th minutes: Carita moved to accept N.T. seconded. Unanimous approval.
Attendance
Debra Atherton, Kathleen Engstrom, N.T., Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Carita moved to accept the Librarian’s report, Adele seconded.
Financial report
Financial report was not available. Kathleen reported that according to QuickBooks there is ~$6300 in the account, indicating that there are bills pending. She has not yet received monthly check from the Town but we should have by week’s end.
Correspondence
PPP 2021: Debra has sent in paperwork, and the application is officially submitted.
Virtual Follies: will be held on March 19th and will benefit the library. Andy Hoadley is putting it together, will be televised on local access TV and on FaceBook. We expressed our gratitude for the benefit. Kathleen will send Andy the slide show and see if some or all can be included in the presentation.
Internet Connectivity Support Grant awarded, $1500. It will allow for wifi extenders, improving internet quality on second floor and outside. Kathleen will decide if she will also use the money to pay for several months of improved speed for internet (during pandemic).
Paying utilities until town meeting vote. We had understood that the town would be paying these, but they have not so far. We will pay and be reimbursed.
Old Business
Budget: Not yet available.
Strategic Plan – Survey: No updates.
Paypal: Kathleen is waiting until we decide about moving bank accounts.
New Business
Raise for Gina Clark, Bookkeeper: Kathleen is concerned that we will lose Gina, whether or not we grant a raise. She is currently on a monthly contract for $130/month, but her hourly rate for other clients is $60/hr, and she puts in multiple hours per month for library. Adele made motion an N.T. seconded to offer her $240 per month, unanimous pass.
Checking accounts with People’s Bank – Vote: We agreed to move both accounts from TD to People’s (Enosburgh) N.T. moved, Carita seconded.
TD Ameritrade Investments: Carita has looked into our accounts. We have ~$11k in long-term bond getting about 4% return, makes sense for this investment. But we also have about $40k in TD stock that is not getting much more (if any) and is subject to additional tax b/c TD is a foreign (Canadian) business. Carita suggests more aggressive investments and will investigate further.
Other Business
N.T. wondered about foundations and other sources for fundraising for rural libraries. Kathleen suggested VT Department of Libraries and Association of Small and Rural Libraries. N.T. will investigate and Kathleen is also looking into individuals with an interest in literacy who might be approached
Next (Virtual) Meeting – Monday, March 15, 2021 at 3:00 pm
Adjourned 4:11 pm.
Submitted, Adele J. Wolfson
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Special Meeting
Monday, February 15, 2021, 3PM
Join Zoom Meeting
https://zoom.us/j/95174207959?pwd=a1c4MFNJcytpYndHZ2lmaXRCNUV2dz09
Meeting ID: 951 7420 7959
Passcode: 843500
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
PPP 2021 – submitted
Virtual Follies to benefit the library
Awarded Internet Connectivity Grant – $1,500 from the
VT Community Foundation
Paying utilities until town meeting vote
Old Business:
Budget
Strategic Plan – Survey
Paypal
New Business:
Raise for Gina Clark, Bookkeeper
Checking Accounts with People’s Bank – Vote
TD Ameritrade Investments
Other Business:
Next Meeting: Monday, March 15, at 3pm
Arvin A. Brown Library
Trustee Meeting
Monday, January 18, 2021
Minutes
Call to order – 3:05 pm
Agenda Amendments – Kathleen asked for approval at beginning of the meeting for the Financial Report to go to the Town since it was due by 3:30. Carita moved, Adele seconded. Kathleen sent the report
Approval of meeting minutes
January 3rd minutes: Carita moved to accept Adele seconded.
Attendance
Debra Atherton, Kathleen Engstrom, Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
One small typo corrected. Carita moved to accept the Librarian’s report, Adele seconded.
Financial report
Carita moved to accept all financial reports. Adele seconded.
Correspondence
RiseVT Amplify Grant awarded $784 for Storywalks
PPP 2021 and ERC 2021: We are eligible for both. ERC is expected once the government releases funds.
Old Business
Budget – Meeting with Selectboard 1/18/21: Debra attending this evening. We discussed points to be made, including: promises from last year; if Town is to attract business and residents library is essential, especially for educational resources; discrepancy in pay for library employees compared to other town employees with fewer educational qualifications; everything that the library does, as laid out in the slide show they have seen.
Strategic Plan – Survey: Everyone has approved the survey. Adele will put on Survey Monkey and Kathleen will link to website, FaceBook, and send via email when possible.
New Business
Permission to apply to PPP forgivable loan and permission to Kathleen to sign PPP application: Carita moved and Adele seconded. Gina will fill out application. We will apply through People’s Trust Bank
Other Business
Paypal account – Carita thinks that this is straightforward, but Kathleen couldn’t open account. They will work together.
Carita questioned the library’s investments, not making very much money. She will investigate options for mutual or index fund that might yield more. This will necessarily involve some risk, but we agreed.
There was a question of whether the library would receive funds if the federal government gives money to the states and hence to towns. We could ask the Town to earmark a certain amount or percentage. Kathleen has met with other librarians and Rep. Welch, and it seems that money would come to the Department of Libraries, from which we could receive funds. 15
Next (Virtual) Meeting – Monday, February, 2021 at 3:00 pm
Adjourned 3:34 pm.
Submitted, Adele J. Wolfson
Arvin A. Brown Library
Special Trustee Meeting
Monday, January 3, 2021
Minutes
Call to order – 3:07 pm
Agenda Amendments – none
Approval of meeting minutes
December 21st minutes: Carita moved to accept N.T. seconded. Unanimous approval.
Attendance
Debbie Atherton, Kathleen Engstrom, N.T., Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Business: Strategic Plan
Discussed:
– getting survey updated, online, and more widely distributed
– update addresses in Mail Chimp
– mission statement and goals: to be revisited and decide on iterative process for assessing
Adele will revise survey in line with today’s discussion, will distribute, and we will finalize at next meeting.
Other Business:
Carita has looked into PayPal for non-profits, and advised that we go ahead setting this up.
Next (Virtual) Meeting – Monday, January 18, 2021 at 3:00 pm
Adjourned 3:58 pm.
Submitted, Adele J. Wolfson
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Special Meeting
Monday, January 3, 2021, 3PM
Join Zoom Meeting
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Meeting ID: 927 9610 4768
Passcode: 505588
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Business: Strategic Plan
Next Meeting: Monday, January 18, 2021 at 3pm
Arvin A. Brown Library
Trustee Meeting
Monday, December 21, 2020
Minutes
Call to order – 3:05 pm
Agenda Amendments – none
Approval of meeting minutes
November 16th minutes: Carita moved to accept Adele seconded.
Attendance
Debra Atherton, Kathleen Engstrom, Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Carita moved to accept the Librarian’s report, Adele seconded.
Financial report
We discussed the statement from Gina that the money from sale of assets should not be counted as revenue. Without that $20k we would be in the red ~$7k at this point. We cannot take money from accounts again, not sustainable. The budget shows fewer expenses due to COVID but also much less in donations. Debra will speak with Andy, from Selectboard, but thinks they are leaning towards paying library’s utilities and heat but not increasing budget otherwise. We need to find ways to fund raise in the coming year. Kathleen also urged the trustees to develop an MoA with the Town such that we have a legally binding amount (% of town budget?) that we can count on.
Carita moved to accept the financial report. Adele seconded.
Correspondence
Kathleen stated that we have received $1215 worth of air purifiers and filters through UVM Extension. Most of CLiF books and all of Playaways have arrived.
Employee Retention Credit – According to Gina we should expect $9701.41, based on continuing to pay employees through the pandemic. It will take awhile to arrive. In the meantime, we will not pay payroll tax in the 4th quarter since we are owed this money.
Internet Connectivity Support Grant submitted – Kathleen sent this grant for $1500 to increase reliability of library’s internet. AA Brown was 32nd on list of VT libraries in need of better connectivity.
Old Business
Budget – Discussed above when we took up the financial report.
Mission Statement and Strategic Plan – Kathleen distributed these; they are also in Trustee notebooks. She recently attended a meeting of library directors, where it was emphasized that during times of crisis, directors need to turn to these documents. Ours need updating. Carita will try to arrange a meeting for Trustees on Jan 3rd at 3 pm (if this time works for everyone) specifically to work on the mission statement and begin to work on the strategic plan.
New Business
Thank you notes – Four donors should be sent notes. Debra will try to buy cards and Adele (or other volunteers?) will prepare them. Debra will also follow up with Annette Goyne about her doing a painting of the library that could be used on all correspondence.
Gina request for $35/month for Quick Books Online – Gina can be paid directly through QBO. Carita moved and Adele seconded request for the $35/month fee.
Town Report – Everyone was happy with the draft report except for a formatting problem at bottom. Once fixed, this will be submitted to the Town Clerk by Kathleen.
Other Business
Paypal account – Susan (previous library director) has removed her name from the account, so it is now accessible to us. But this personal account might be replaced by one for non-profits. Carita will investigate.
Next (Virtual) Meeting – Monday, January 18, 2021 at 3:00 pm
Adjourned 3:45 pm.
Submitted, Adele J. Wolfson
:
Arvin A. Brown Library
Trustee Meeting
Monday, November 16, 2020
Minutes
Call to order – 3:08 pm
Agenda Amendments – Add question of closing library except by appointment
Approval of meeting minutes
October 26th minutes: Carita moved to accept Adele seconded. Unanimous approval.
Attendance
Debbie Atherton, Kathleen Engstrom, Fiona Lugo, Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Adele moved to accept the Librarian’s report, Carita seconded. Unanimous.
Financial report
We looked at the statement of comparison for last year and this.
Adele moved to accept the financial report. Carita seconded. Unanimous.
Correspondence
Kathleen renewed GMLC membership and contract for Overdrive. Cost is number of patrons multiplied by a set amount, total of $632.
We have applied for a CLiF mini grant to purchase Juvenile Playaways ($250 for 50 audiobooks). Mini grants are available only to those libraries receiving regular CLiF awards. They are usually for in-person programming, but Kathleen thought that given the current situation this was a reasonable request.
Old Business
Budget
Deborah will attend the Selectboard meeting this evening. She will present the budget for 2021 and request $60k, which assumes that the town pays for heat. The Town Clerk has received the budget and slide show and will distribute to Selectboard members. If possible, Deborah will present the slide show. She will email trustees later tonight to let us know how the Board responded.
New Business
Bonuses and Wages for Staff
Compucount has informed Kathleen that we qualify for employee retention credit from the federal government for 2nd, 3rd, and maybe 4th quarter. If so, this money could be used to pay bonuses to staff. Trustees agreed that this would be a good use of the money but that we might hold it back until we know whether or not the budget passes. If it does, bonuses could be paid in March. We also discussed raising hourly wage when possible, certainly by the time a minimum wage of $15 is in effect.
Aspen Discovery for Koha OPAC, Online Public Access Catalog
This would be an upgrade to the online catalog, particularly important in time of COVID. Trustees will look at the site and discuss next time.
Reevaluate reopening/COOP plan
This is connected to the amendment to close the library except by appointment. We have previously approved the COOP (continuity of operations plan), which gives discretion to the director as to opening or closing and any restrictions. Given the governor’s new guidelines, Kathleen would like to go back to entry by appointment only as of Monday, 23rd November. This will be publicized on all sites.
Other Business
No other business
Next (Virtual) Meeting – Monday, December 21, 2020 at 3:00 pm
Adjourned 3:40 pm.
Submitted, Adele J. Wolfson
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Special Meeting
Monday, November16, 2020, 3PM
Join Zoom Meeting
https://zoom.us/j/95174207959?pwd=a1c4MFNJcytpYndHZ2lmaXRCNUV2dz09
Meeting ID: 951 7420 7959
Passcode: 843500
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
Renewed GMLC membership and contract for Overdrive – $632
CLiF Mini Grant – Juvenile Playaways
Old Business:
Budget
New Business:
Bonus and wages for staff
Aspen Discovery for Koha OPAC, Online Public Access
Reevaluate reopening/COOP plan
Catalog
Other Business:
Next Meeting: Monday, December 21, 2020 at 3pm
Arvin A. Brown Library
Trustee Meeting
Monday, October 26, 2020
Minutes
Call to order – 6:03 pm
Agenda Amendments – none
Approval of meeting minutes
Sept 23rd minutes: Carita moved to accept Fiona seconded. Unanimous approval.
Attendance
Debbie Atherton, Kathleen Engstrom, Fiona Lugo, Carita Simons, Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Kathleen suggested that everyone listen to recorded lectures from the State Librarians’ conference, much good material. She also noted that the library is working with the elementary school to get all children library cards; this is one of the goals of the CLiF grant. Kathleen also asked everyone to publicize the event on Nov 9th being cosponsored by NCSS on suicide prevention: movie plus virtual discussion. It is being posted on Facebook and FPF.
AJW moved to accept the Librarian’s report, Carita seconded. Unanimous.
Financial report
We noted that we are under budget. Wages are down due to COVID, and Kathleen is being careful with spending. On the other hand, supplies, especially cleaning supplies, are higher because of COVID. The CLiF grant is very helpful for children’s materials.
Fiona moved to accept the financial report. Carita seconded. Unanimous.
Correspondence
The library was awarded $520 for courier service.
TD Ameritrade and Schwab have merged.
No discussion on either item.
Old Business
Selectboard – Slide Show
Although N.T. could not attend today’s meeting, she sent a draft of the slide show she had prepared on how the library serves the town. Everyone agreed that it was excellent and thanked her for her efforts. We went through the slides one by one and took comments. Adele will put these comments together and either edit directly or send the suggestions to N.T. to incorporate, then have everyone look at them one more time. Deborah will present to the Selectboard, and wants one more trustee to attend, especially for technical assistance. We also thought that printing copies of the slides for the Selectboard members would be a good idea.
Budget
Kathleen is meeting with Gina next week and will have draft budget finalized after that. Deborah would like to present the budget to the Selectboard when she shows the slides. She wants to propose a $60k budget but will go down to $50k if the Selectboard balks at $60k. Kathleen points out that in either case, the budget supposes that the town is paying for heat; if not, the amount will have to be increased.
New Business
COVID and Holidays
Kathleen would like the flexibility to stay open on Veterans’ Day and other holidays. Closing is a policy, not law. Since there is a chance that COVID will force more closures later in the year, she would like to be open as much as possible now. We proposed: “The library may be open during holidays at the discretion of the Director.” Carita moved, AJW seconded. Unanimous.
Other Business
There is the possibility of a grant from the American Libraries Association, which could pay for PPE and other items. Kathleen will attend a webinar next week and decide if we can apply.
Carita wondered if we could add a “Donate now” button to the library webpage. Kathleen said that the current Paypal account is still in Susan’s name and would need to be changed, We discussed some options to overcome this limitation. Kathleen will pursue.
Next (Virtual) Meeting – Monday, November 16, 2020 at 3:00 pm
All meetings for the foreseeable future to be at 3 pm, with Carita arranging zoom.
Adjourned 6:44 pm.
Submitted, Adele J. Wolfson
ARVIN A. BROWN PUBLIC LIBRARY
88 Main St. Richford
Agenda
Special Meeting
Monday, October 26, 2020, 6PM
Join Zoom Meeting
Time: Oct 26, 2020 06:00 PM Eastern Time (US and Canada)
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Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
The library was awarded $520 toward the cost of the courier service.
TD Ameritrade and Schwab have merged.
Old Business:
Selectboard – Slide Show
Budget
New Business:
COVID and Holidays
Other Business:
Next Meeting: Monday, November 16, 2020 at 6pm
Arvin A. Brown Library
Trustee Meeting
Monday, September 23, 2020
Minutes
Call to order – 6:06 pm
Agenda Amendments – none
Approval of meeting minutes
July 24th minutes: N.T. moved to accept the July 20th minutes, AJW seconded. Unanimous approval.
Attendance
Debbie Atherton, Kathleen Engstrom, Fiona Lugo, N.T, Adele Wolfson, Carita Simons (see below).
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
The trustees congratulated Kathleen on new grants and resulting purchases. Kathleen noted that more children are using the library now that school has started, and that the library is also providing study space/internet access for HS students. There was a question about the suggestion to hold a raffle as fund-raiser. It was thought to be a good idea for next year, especially if the patron making the suggestion could take the lead. AJW moved to accept the Librarian’s report, N.T. seconded. Unanimous.
Financial report
Kathleen stated that the actual amount in the library account is $17,339 once grant money deposited. Her assessment is that the library will be ok financially until January; employee wages are less than budgeted since Wendy is working more hours in school and fewer in library. After that, things are more nebulous since we don’t know what the Town will allocate. Deborah will talk to the Town Clerk to see whether taxes are coming in as expected. No questions, N.T. moved to accept the August financial report. AJW seconded. Unanimous.
Correspondence
Aboveground Oil Storage Tank passed inspection.
All ok, still needs signed copy of report.
Old Business
Selectboard – Budget Presentation
This was the major item of discussion. The Trustees usually present a budget to the Board in October, but given the current state of the economy and the pandemic, plus the cutbacks last year, we thought to do a presentation that is not the actual budget in October and present the budget in November. Kathleen has drafted two budgets, one for $50k and one for $60k. Both assume that the Town is paying for heat. We decided to plan on a powerpoint presentation in October that will emphasize what the library has been doing during the pandemic and has adapted services. This includes all summer children’s programs, publicity as requested by the state on pandemic safety practices and census, etc. N.T. will draft the presentation. All trustees should send ideas and photos to N.T. We will aim to have a close-to-final draft for the Oct 19th meeting and then schedule time with the Selectboard for the following week if possible.
Another Trustee to sign checks
Fiona is currently signing. It would be good to have another trustee authorized to sign.
Unfilled Treasurer Position
Still need a trustee to volunteer.
New Business
Introduce Carita Simons
We welcomed Carita and answered her questions. She is pleased to join the Board. FL moved to accept Carita as Trustee, AJW seconded. Unanimous.
Other Business
None
Next (Virtual) Meeting – Monday, October 19, 2020 at 6:00 pm
Adjourned 6:40 pm.
Submitted, Adele J. Wolfson
Arvin A. Brown Library
Trustee Meeting
Monday, August 24, 2020
Minutes
Call to order – 3:07 pm – 3:46 pm
Agenda Amendments – none
Approval of meeting minutes
July 20th minutes, Adele moved to accept the July 20th minutes, Madeline seconded. Unanimous.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, N.T and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Read the report. Madeline moved to accept the Librarian’s report, Adele seconded. Unanimous.
Financial report
Read the financial report. No questions, Adele moved to accept the July financial report. N.T seconded. Unanimous.
Correspondence
Renewed contract with VOKAL. Automated system contract used by libraries.
Movie license for 2020 – 21 received, not sure if will be useful with Covid-19.
Old Business
Payment Protection Plan
No new news. Email sent to the TD Bank to update us on application for PPP. Debbie will call TD Bank associate.
Gifts, Investment and Endowment Policies
Trustees need to research need to research. Kathleen will put together a document to review.
Grant Spending Policy
A signature page has been sent to trustees. Adele moved to accept the Grant Sending policy, Madeline seconded the motion. Debbie will sign the signature page and drop at the library for other trustees to sign.
Another trustee to sign checks for the library – could a member of the board volunteer?
Need to fill the Treasurer position – need a trustee to volunteer.
Adele has agreed to take notes and will become the secretary for the September meeting.
New Business
Personnel policy: Earned sick time added in 2016. Part of the state law was omitted in the new policy that was voted on in 2019. To be up to date the following information will be added to the 2019 Personnel Policy – employees may accrue can one hour of sick time for every 52 hours worked. If you work less than 18 hours, you are exempt. N.T moved to add this to the 2019 Personnel Policy, Madeline seconded.
Sick Time – Because of the Pandemic, trustees need to think about what to do for employees are in this type of situation again. Pro rate pay? Trustees need to think about the situation.
Next Meeting – Monday, September 21, 2020 at 6:00 pm
Virtual meeting
Arvin A Brown Public Library Trustee Meeting Minutes – July 20, 2020
Call to order – 3:08 pm – 3:40 pm
Agenda Amendments – none
Approval of meeting minutes
June 8th minutes, Madeline moved to accept the June 8th minutes, Adele seconded. Unanimous.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Fiona Lugo and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Read and discussed the report. Summer camp is being held by the LEAPS program day camp. Two groups are being held at the elementary school (12)and the high school (14). Groups are much smaller. Programs are being held with programs with the library and others from the LEAPS program.
Financial report
Read and discussed the financial report. No questions, Adele moved to accept the July financial report. Madeline seconded. Unanimous.
Correspondence
Electrician has been in to work on lights and fixtures. Waiting for screen doors from Bob Peters to help with ventilation. Wendy Gesser purchased a metal bench for the library. The bench has been installed on the front lawn.
Old Business
Strategic Plan / Survey
Need to be able to talk about the Strategic plan when the trustees can get together to talk about the survey. Placed in old business or the next meeting.
Fundraising letter/Appeal
Canadian patrons are not using the library because of the closed border. Fundraising letter to these patrons will be sent after the border has opened up.
Thank you cards
Madeline has purchased Thank You cards to be sent to the patrons who have donated money. Trustees need to call the library to get names and cards to send thank you to those that have sent in money.
Payment Protection Plan
No new news. Email sent to the TD Bank to update us on application for PPP.
Gifts, Investment and Endowment Policies
Grant Spending Policy
These items will be listed as old business on the next meeting. Gifts and Grant spending.
New business
Personnel policy – Sick Time addition. With the onset of Covid, a discussion about sick time. Trustees need to research and explore an addition to the Sick Leave Policy.
Another trustee to sign checks for the library – could a member of the board volunteer?
Need to fill the Treasurer position – need a trustee to volunteer.
Next Meeting – Monday, August 17, 2020 at 3:00 pm
Virtual meeting
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda – Special Meeting
Monday, July 20, 2020, 3PM
Join Zoom Meeting
https://us04web.zoom.us/j/77420551326?pwd=eHZ0U3hQNVd3ZWdRa0FzY2ZaMDdEZz09
Meeting ID: 774 2055 1326
Join via phone – 848-3313
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence: Electrician replaced exit signs, emergency lights, replaced bulbs, repaired fixtures Bob Peters removed new screen and old storm window Screen doors may be installed for ventilation (COVID – 19) Wendy Gesser purchased and donated a metal bench for patrons-it is installed on the front lawn.
Old Business:
Strategic Plan – Survey
Fundraising Letter/Appeal – Canadian Patrons
Thank you cards – note and divide work
Payment Protection Plan
Gifts, Investment and Endowment Policies
Grant Spending Policy – review and vote
New Business:
Personnel Policy – Sick Time Addition
Another Trustee to sign checks
Fill Treasurer Position
Other Business:
Next Meeting: Monday, August 17, 2020 at 3pm
Arvin A. Brown Library
Trustee Meeting
Monday, June 8, 2020
Minutes – Final Minutes
Call to order – 3:13 pm – 4:04 pm
Agenda Amendments – move to new business as soon as possible.
Approval of meeting minutes
May 11th minutes, read, discussed and fixed mistakes. Madeline moved to accept the May 11th minutes, Adele seconded. Unanimous.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, N.T and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Read and discussed. Highlights pointed out. Curbside has resumed, light response. Adele moved to accept Librarian’s report, N.T seconded. Unanimous vote.
Financial report
Read and discussed the financial report. No questions, Madeline moved to accept the June financial report. Both Adele and N.T seconded. Unanimous.
Correspondence
The state library will be sending a sneeze guard and a gallon of hand sanitizer. Will be 4 -6 weeks before delivery.
Old Business
Strategic Plan / Survey
A plan for the library using the information from the survey.
Fundraising letter/Appeal
Kathleen sent out letters to help raise money for the library. There were 9 donations – $2550.
Thank you cards
Madeline will check about thank you cards. Estimate of about 20 cards.
Payment Protection Plan
Debbie has been working with TD Bank. Application has been handed in. All money has been spent from the Federal Government. We will need to wait for the next round.
Gifts, Investment and Endowment Policies
Trustees need to research policy for the above mentioned for the Arvin A. Brown Library. State Dept. of Libraries has info about this type of policy.
Grant Spending Policy
The library needs to set up a policy for grant spending. Organizations ask if the library has such a policy. Kathleen will setb up a basic statement for the trustees to view, discuss and sign.
New business
Zoom meetings
The trustees feel it sill necessary to continue Zoom meetings. Adele moved to accept this statement. N.T seconded. Unanimous.
Continuity of operations plan
The library needs to set up a policy or plan for guidelines for incidents like a pandemic.
Opening procedures
The Library has been following the state guidelines for the pandemic. N.T made a motion to follow the state guidelines, Madeline seconded.
Next Meeting – Monday, July 20, 2020 at 3:00 pm
Virtual meeting
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda – Special Meeting
Monday, June 8, 2020, 3PM
https://us04web.zoom.us/j/72554778496?pwd=WUIyZVlTNjFUQzdCRVVWaFFLbkNzdz09
Meeting ID: 725 5477 8496
Password: 004501
Join via phone – 848-3313
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
4 – 6 weeks for arrival of sneeze guard and gallon hand sanitizer
Old Business:
Strategic Plan – Survey
Fundraising Letter/Appeal – $2550 – 9 donations
Thank you cards
Payment Protection Plan
Gifts, Investment and Endowment Policies
Grant Spending Policy
New Business:
Convening ZOOM meetings
Continuity of Operations Plan – COOP
Opening Procedures
Other Business:
Next Meeting: Monday, July 20, 2020 at 6pm
Arvin A. Brown Library
Trustee Meeting
Monday, May 1, 2020
Minutes
Call to order – 3:11 pm – 3:40 pm
Agenda Amendments – none
Approval of meeting minutes
Done at May 3rd meeting
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Shari Leigh and Adele Wolfson
Comments from Citizens Present
None attending
Correspondence:
Summer reading program grant. Grant accepted, money not in yet. Will receive $200.
Approval of
Librarian’s Report
Read and discussed. Highlights pointed out. Curbside has resumed, light response. Adele moved to accept Librarian’s report, Madeline seconded. Unanimous vote.
Financial report
Read – no comments. Ameritrade sent money for the sale of stock. Madeline moved to accept the financial report. Adele seconded. Unanimous.
Old Business
Vote on new trustee
Shari Leigh was voted in by members of the trustee board. Unanimous.
Strategic Plan / Survey
Trustees need to check out various strategic plans for library. Vt Dept. of libraries, local libraries or other types of information. Adele will send out survey results. Taken before the pandemic.
Fundraising letter/Appeal
Kathleen has been working on. Equipment problems. Will continue to work on.
Thank you cards
Madeline will check with the art teacher. To see if there is any news on design since the beginning of the pandemic.
Payment Protection Plan
Information sent in. Debbie will talk with bank representative tomorrow to see if any information is missing.
New Business
Resume Inter library loans on May 18th.
Discussion of practices and safety procedures. Shari moved to begin this procedure, Madeline seconded. Unanimous.
Gifts, Investment and Endowment Policies
Library needs to set up a policy for the Richford Library. Trustees were asked to check out policies from other libraries and the VT Dept. Of Library for ideas to put in the policy.
Grant Spending Policy
Many of the grants received by the library are from federal money and need to be spent in a specific way. A policy will make it appropriate to use for grants applied for. Trustees need to find information for setting up a policy.
Next Meeting – Monday, June 8, 2020 at 3:00 pm
Virtual meeting
Arvin A. Brown Library
Trustee Meeting
Monday, May 11, 2020
Minutes
Call to order – 3:11 pm – 3:40 pm
Agenda Amendments – none
Approval of meeting minutes
Done at May 3rd meeting
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, N.T and Adele Wolfson
Comments from Citizens Present
None attending
Correspondence:
Summer reading program grant. Grant accepted, money not in yet. Will receive $200.
Approval of
Librarian’s Report
Read and discussed. Highlights pointed out. Curbside has resumed, light response. Adele moved to accept Librarian’s report, Madeline seconded. Unanimous vote.
Financial report
Read – no comments. Ameritrade sent money for the sale of stock. Madeline moved to accept the financial report. Adele seconded. Unanimous.
Old Business
Vote on new trustee
Shari Leigh was voted in by members of the trustee board. Unanimous.
Strategic Plan / Survey
Trustees need to check out various strategic plans for library. Vt Dept. of libraries, local libraries or other types of information. Adele will send out survey results. Taken before the pandemic.
Fundraising letter/Appeal
Kathleen has been working on. Equipment problems. Will continue to work on.
Thank you cards
Madeline will check with the art teacher to see if there is any news on design since the beginning of the pandemic.
Payment Protection Plan
Information sent in. Debbie will talk with bank representative tomorrow to see if any information is missing.
New Business
Resume Inter library loans on May 18th.
Discussion of practices and safety procedures. Shari moved to begin this procedure, Madeline seconded. Unanimous.
Gifts, Investment and Endowment Policies
Library needs to set up a policy for the Richford Library. Trustees were asked to check out policies from other libraries and the VT Dept. Of Library for ideas to put in the policy.
Grant Spending Policy
Many of the grants received by the library are from federal money and need to be spent in a specific way. A policy will make it appropriate to use for grants applied for. Trustees need to find information for setting up a policy.
Next Meeting – Monday, June 8, 2020 at 3:00 pm
Virtual meeting
Virtual meeting
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Monday, May 11, 2020, 3PM
Join Zoom Meeting https://us04web.zoom.us/j/78190581113
Meeting ID: 781 9058 1113
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence: Summer Reading Presenter’s Grant
Old Business:
Vote on new trustee
Strategic Plan – Survey
Fundraising Letter/Appeal
Thank you cards
Payment Protection Plan
New Business:
Resume Inter Library Loans on May 18th
Gifts, Investment and Endowment Policies
Grant Spending Policy
Other Business:
Next Meeting: Monday, June 8, 2020 at 3pm
Arvin A. Brown Library
Trustee Meeting
Sunday, May 3, 2020
Minutes
Call to order – 3:01 pm – 3:11 pm
Agenda Amendments – none
Approval of meeting minutes
April 20th minutes – Madeline moved to accept the April 20th minutes, Adele seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson.
Comments from Citizens Present
None attending
Correspondence:
None
New Business
Discussion of Governor’s Scott recommendations. Adele moved that the library will follow the Governor’s orders/recommendations for resuming or closing library services during COVID19. Madeline seconded. Passed unanimously.
Next Meeting – Monday, May 11, 2020 at 3:00 pm
ARVIN A. BROWN LIBRARY
Sunday, May 3, 2020, 3 PM
Agenda Items
Public Join Zoom Meeting
Join Zoom Meeting
https://us04web.zoom.us/j/77474195552
Meeting ID: 774 7419 5552
Call to order
Agenda – Amendments
Attendance
Comments from Citizens Present
Minutes
New Business:
Follow Governors orders/recommendations for resuming or closing library services during COVID19
Other Business:
Executive Session as necessary:
Next Meeting: Monday, May 11, 2020 at 3pm
Arvin A. Brown Library
Trustee Meeting
Monday, April 20, 2020
Minutes
Call to order – 3:08 pm – 3:45 pm
Agenda Amendments – Cleaning the library, library correspondence
Approval of meeting minutes
March 18th minutes – read and fixed spelling mistakes. Fiona moved to accept the March 18th minutes, Adele seconded. Passed unanimously.
April 6th minutes – read – Adele moved to accept April 6th minutes, Fiona seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Fiona Lugo and Adele Wolfson
Comments from Citizens Present
None attending
Correspondence:
Dept. of Libraries suggesting extending recommendations of the state. Summer program – working on the program. Virtual programming until Oct. 2020. Still waiting to see what happens with Co-vid 19.
Approval of
Librarian’s Report
Read and discussed. Fiona moved to accept March 2020 librarian’s report.
Financial report
January to March income and spending. About ¼ of budget spent. Revised budget. Spending less than last year. Have cashed in on a stock. Fiona moved to accept Budget/Financial Report. Adele seconded.
Old Business
Fundraising letter/Appeal
Discussion with advisor to go over the donation list and send letter to those that can help fund the library. Adele will organize the letter, Kathleen will check on donations and addresses.
Attend virtual Select board meeting – Debbie will call town clerk to set up the meeting.
Library survey
To be used for strategic plan
Thank you cards
No news – Madeline not attending
Vote on new trustee
Issue with the new person. Waiting to hear about from state and person.
Town Meeting – review trustee manual
Wait on new trustee
New Business
Apply for Emergency Insurance Disaster Loan – if it reopens. Grants from $1000 to S10,000. Library would apply for 4 employees – $1000 for each employee.
Next Meeting – Monday, May 11, 2020 at 3:00 pm
Virtual meeting
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Monday, April 20, 2020, 3PM
Link for Virtual Meeting
https://us04web.zoom.us/j/73087772718
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
Old Business:
Fundraising Letter/Appeal
Attend Virtual Selectboard Meeting
Library Survey
Thank you cards
S L – Vote on Trustee?
Town Meeting-Review Trustee Manual
New Business:
Apply for EIDL if it reopens – $10,000 grant or $1000 per employee
Other Business:
Next Meeting: Monday, May 11, 2020 at 3pm
Trustee Meeting
Monday April 6, 2020, 2020
Minutes
Call to order – 3:00 pm – 3:15 pm
Agenda Amendments – none
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson an Fiona Lugo
Comments from Citizens Present
None
New Business
Because of the Covid-19 virus and the stay at home directive, we would like to use online payment till we are no longer quarantined. This will keep everyone at home and safe. Fiona moved to bank bill payment during the quarantine. Adele seconded.
Another program put out by the Federal government is the paycheck protection plan. Kathleen would like permission to explore this plan for Arvin A. Brown employees. Adele so moved and Madeline seconded.
Next Meeting – Monday, April 20, 2020 at 3:00 pm
Virtual Zoom meeting
ARVIN A. BROWN LIBRARY
April 6, 2020, 3 PM
Agenda Items
Public Join Zoom Meeting https://zoom.us/j/157191489
Meeting ID: 157 191 489
One tap mobile ,,157191489# US Toll
Call to order
Agenda – Amendments
Attendance
Comments from Citizens Present
Minutes
New Business:
Online approval of bill payment, use TD Bank Bill Pay for payment
Apply for Paycheck Protection Program
Other Business:
Executive Session as necessary:
Next Meeting: Monday, April 20, 2020 at 3pm
Arvin A. Brown Library
Trustee Meeting
Wednesday, March 18, 2020
Minutes
Call to order – 3:05 pm – 3:25 pm
Agenda Amendments – none
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson, Fiona Lugo
Comments from Citizens Present
None
New Business
Closing the library
Discussion of closing the library. Trustees moved to close the library with distribution and returns to be called in or e-mailed to the library. This will happen during library hours. Items will be left on the front porch. Returns can be dropped in return boxes. Madeline moved and Adele seconded. Vote unanimous.
We moved to close the Arvin A. Brown Library indefinitely. We will keep check of school schedules and meet to discuss an opening. Adele moved to accept the move and Madeline seconded the move. Unanimous.
Other business
Ameritrade – with the stock market so unstable, will discuss the sale of stock at another meeting.
Next Meeting – Monday, April 20, 2020 at 6:00 pm
Next Zoom meeting – April 1 2020 – April 1, 2020 – 3:00 pm
Arvin A. Brown Library
Trustee Meeting
March 9, 2020
Minutes
Call to order – 6:05 pm – 8:32pm
Agenda Amendments – correspondence – building business
Approval of meeting minutes
February minutes approved at February 26th meeting
Attendance
Debbie Atherton, Kathleen Engstrom, Adele Wolfson and Fiona Lugo; guests Shira Leigh and Gary Deziel.
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
Fiona moved to accept February Librarian’s, Adele seconded. Passed unanimously.
Financial Report
Discussion; Adele moved to accept February’s financial report; Fiona seconded. Passed unanimously.
Old Business
Policy on investments and endowments – Gary Deziel – UVM extension service. Discussion on best use of investments, policies that are important to the library.
Correspondence
Wild and Scenic Grant, Rise VT Amplify Grant applied for. Can be used for programs at summer camp; water testing, etc. Amplify grant – imagine what you can do. Grant Was awarded to Arvin A. Brown Library.
The library was awarded RISE VT grant
Quickbooks online price increase – From $60 To $420
Pay pal – library has a pay pal account – listed by previous librarian – need to work to change to present librarian.
Old Business
Budget 2020 – Withdraw investment money. Fiona moved to sell General Electric stock; Adele seconded. Passed unanimously.
Fundraising letter – Adele and Kathleen went over the fund-raising letter and made changes. Letters will be printed out. Envelopes and taxpayer addresses will be set up.
Home town Follies
March 20 -21st; Kathleen and Debbie Friday; Fiona and another. Fiona checking out popcorn machine; drink donations. Cookies, brownies, rice krispies squares.
March16th Select board meeting
Debbie and Fiona to present information.
Library survey
Survey for taxpayers on Facebook website.
Thank you cards
Design drawn up is too dark – will look into another design.
New Business
Library Trifold
Great setup. Designed by Wendy. Great information.
. Town meeting review – discussion.
New trustee – Shira Leigh – present for the meeting for information.
By-laws – Article 2:Section 2 – discussion – Adele moved to change this section to read that a trustee can be elected by the board by town vote. Fiona seconded. Passed unanimously.
Other Business
none
Next Meeting – Monday, April 20, 2020 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
Wednesday, February 26, 2020
Minutes
Call to order – 3:10 pm – 4:15 pm
Agenda Amendments – none
Approval of meeting minutes
February 17th minutes – read and fixed spelling mistakes and misinformation. Madeline moved to accept the February 17th minutes, Adele seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson – guests – Annette Goyne
Comments from Citizens Present
None attending
Correspondence:
None
Old Business
Town Appropriation for January 2020 – Town meeting
Discussion of importance of library
Newsletter donation letter, Amazon nonprofit, visits to the select board, patrons need to bring up the situation to the select board. Library director- duties that include financial, ordering materials, paperwork or grants and reports, workshops for students in afterschool program, summer program, budgeting, working with patrons, supervising employees, information searches, mailings, etc. Concerns about business loss – need to have items to draw people to the area. Library is an important part of the community. Comparable to other towns. Richford library is only open 27 hours a week. Enosburg is open 6 days a week with only 400 more people in the town.
Next Meeting – Monday, March 9, 2020 at 6:00 pm
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Special Meeting
Agenda
Wednesday, February 26, 2020, 3PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Correspondence:
Old Business:
Town Appropriation for January 2020 – Town Meeting
New Business:
Other Business:
Next Meeting: Monday, March 9, 2020 at 6pm
Arvin A. Brown Library
Trustee Meeting
February 10, 2020
Minutes
Call to order – 6:09 pm – 7:40 pm
Agenda Amendments
Approval of meeting minutes
January minutes approved at January 27th meeting
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Fiona Lugo
Comments from Citizens Present
None attending
Approval of
Librarian’s Report and Financial Report
Madeline moved to accept the librarian’s report and the financial report for February
. Fiona seconded; Passed unanimously.
Correspondence
Wild and Scenic Grant, Rise VT Amplify Grant applied for. Can be used for programs at summer camp; water testing, etc. Amplify grant – imagine what you can do.
GMM courier service – for state of Vermont will increase prices – sent out for bids. Not sure what the increase will be.
NNLM grant – spent on computers, chairs and tables. Spent.
Old Business
Budget 2020 – working on budget cuts
Petition – not viable at this point in year.
Sample Thank you cards – not very attractive – need more drawings or pictures. Madeline will approach high school art teacher.
Library Survey – Adele set information to trustees.
New Business
Policy on Investments and Endowments – Sample for trustees to read and make suggestions.
Fundraising Letter / appeal. Will ask Adele if she would make suggestions for the library.
Extend an invitation to Gary Deziel – UVM Extension – Kathleen met at Flair meeting.
Other Business
Fundraising – Hometown Follies – March 20 and 21st. Assignments ask Casey and Kathy if they would help us with refreshments and tea cup auction. Madeline/Kathleen
Next Meeting – Monday, March 9, 2020 at 6:00 pm
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda
Monday, February 10, 2020, 6PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report – for Town Report
Financial Report – for Town Report
Correspondence:
Wild and Scenic Grant, RiseVT Amplify Grant
GMM Courier Service
NNLM Grant
Old Business:
Budget 2020
Petition
Town Appropriation for January 2020 – Town Meeting
Sample Thank You Cards
Library Survey
New Business:
Policy on Investments and Endowments
Fundraising Letter/Appeal
Invite Gary Deziel – UVM Extensio
Other Business:
Next Meeting: Monday, March 9, 2020 at 6pm
Arvin A. Brown Library
Trustee Meeting
January 27, 2020
Minutes
Call to order – 6:09 pm – 8.00 pm
Agenda Amendments
Approval of meeting minutes
January 13th minutes – read for any mistakes. Fiona moved to accept January 13th minutes, Madeline seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Fiona Lugo – guests –Nancy Fitzgerald.
Comments from Citizens Present
None attending
Correspondence
Information from Lara Keenan – email with links to help library. Advocacy Community Connections.
Old Business
Discussion of budget and duties that need to be performed. Need to establish ways to increase funds for this year. How will the budget be affected next year?
Fiona moved to access money from Ameritrade Money Market. Madeline seconded.
Next Meeting – Monday, February 10 2020 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
January 13, 2020
Minutes
Call to order – 6:11 pm – 8.00 pm
Agenda Amendments
Approval of meeting minutes
December minutes – read and fixed spelling mistakes and misinformation. Adele moved to accept the December minutes, Madeline seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson – guests – Bobbi Capone and Nancy Fitzgerald, Laura Keenan
Comments from Citizens Present
None attending
Approval of
Librarian’s Report and Financial Report
Madeline moved to accept the librarian’s report and the financial report. Adele seconded; Passed unanimously.
Trustee training with Laura Keenan
Booklets handed out, Laura discussed aspects of trustee duties.
Next Meeting – Monday, February 10 2020 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
December 9, 2019
Minutes Final Draft
Call to order – 6:00 pm
Agenda Amendments – Liberty Mutual, Sherri Paquette – Building; photo of library for stationary.
Approval of meeting minutes
November minutes – read and fixed spelling mistakes and misinformation. Madeline moved to accept the November minutes, Adele seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report – Nov. and Oct. combined; Adele moved to accept the librarian’s report, Madeline seconded; Passed unanimously.
Financial Report – discussed report for November; questions answered. Adele moved to accept Nov. financial report, Madeline seconded. Passed unanimously.
Correspondence
GMLC Overdrive – renewed contract
Selectboard/Town clerk – requested report with 2019 budget, 2019 actual budget and 2020 requested budget. Kathleen and Gina are working on setting report up and will give to Town clerk.
Old Business:
Meeting – with the select board to give information – Monday, March 16th – the third Monday of the month
Family Responsibility Policy – reviewed and revised – Kathleen will make corrections and sign at next meeting
Meeting – with Lara Keenan, January 13th. Members will invite friends of library to meeting.
New business –
Town Report – due by January 17th; Board discussed ideas and information to include. Kathleen will get information together and get the information to the town clerk.
Ameritrade – withdrawal of money by 12/29/19. Information on money market will be reinvested. Information does not seem correct. Debbie will call to find out information.
Next Meeting – Monday, January 13, 2019 at 6:00 pm
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Agenda Monday, December 9, 2019
Special Meeting
6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
GMLC Overdrive – Renewed Contract –
Selectboard/Town Clerk requested report with 2019 budget, Actuals and 2020 budget
Old Business:
Meeting with selectboard set time and date
Family Responsibility Policy – revised – Child Safety Policy
Invite Friends to January 13th meeting with Lara Keen
New Business:
Town Report – Due by January 17th
Ameritrade withdrawal by Dec. 29, 2019 – Hire Lawyer Other Business:
Next Meeting: Monday, January 13, 2019 at 6pm
Arvin A. Brown Library
Trustee Meeting
November 18, 2019
Minutes
Call to order – 6:01 pm
Agenda Amendments – none
Approval of meeting minutes
October minutes – read and fixed spelling mistakes and misinformation. Fiona moved to accept the October minutes, Adele seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Fiona Lugo and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report – Will discuss at next meeting
Financial Report – will discuss at next meeting
.
Old Business:
Trustee Replacement – later date
Quit Claim Deed – Fiona – no new information.
Budget meeting with the select board – decision made to discuss items to be presented to select board this evening. Meeting adjourned at 6:50 to go to select board meeting
Next Meeting – Monday, December 9, 2019 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
September 16, 2019
Minutes
Call to order – 5:59 pm
Agenda Amendments – Laura visiting, hours
Approval of meeting minutes
August minutes – read and fixed spelling mistakes. Adele moved to accept the August minutes, Madeline seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
August – reviewed and discussed. Madeline moved to accept August librarian’s report. Adele seconded. Passed unanimously.
Financial Report
August – reviewed, questions asked and answered. Adele moved to accept August financial report. Madeline seconded. Passed unanimously.
Correspondence
ALA Library Value Calculator – handout – value of services provided by library; good for selectboard.
Old Business:
Trustee Replacement – names and suggestions
Quit Claim Deed – Fiona – no new information.
Library Utilities – phone
Building Maintenance – Windows – one needs to be replaced in children’s room. Finish painting porch.
Review Strategic Plan – need survey to process what the library should be for the town. Adele
Thank you notes – Premier does banners – no paper. Kathleen will contact prison about printing thank you notes.
Meeting Room Policy – next meeting – old business.
Library Parking – restricted because of building renovation – parking lines or reserved for library parking signs.
New Business
Budget – date to meet with the select board – November – 1st Monday
Financial Reports – quarterly and activity statement – discussion of the reports and what trustees find confusing. Move to use the Statement of Activity comparison for Financial report – so moved by Adele; seconded by Madeline. Passed unanimously.
Other Business
Need to see minutes Fall 2018 – town expenses for the library. Decision to list expenses?
Insulation inside the building? See Sherri – children’s room window – leaking. Finish painting?
Next Meeting – Monday, October 28, 2019 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
August 14, 2019
Minutes
Call to order – 6:02pm
Agenda Amendments – Change in library hours
Approval of meeting minutes
May minutes – read and fixed spelling mistakes. Casey moved to accept the May minutes, Adele seconded. Passed unanimously.
Attendance
Casey Blaney, Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson.
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
May, June and July – reviewed and discussed. Madeline moved to accept May, June and July’s librarians report. Fiona seconded. Passed unanimously.
Financial Report
May, June and July – reviewed, questions asked and answered. Adele moved to accept May, June and July’s financial report. Madeline seconded. Passed unanimously.
Correspondence
NNLM grant MOA signed – will be able to buy supplies needed.
GMLC VOKAL contract renewed – cost has gone up – $469.35. Needed for library.
Old Business:
Riverfest Update – Bought enough for 100 people, much fewer people this year. Only $270.00earne. Will probably not do next year – 2020.
Home Day Update – 5 or 6 boxes of Ben and Jerry’s served during the parade and later in the library. Star Wars figures attended and talked with people in the library during the shower
Quick Claim Deed – Fiona – no new information.
Library Utilities – Windows – one needs to be replaced in children’s room.
Building Maintenance –Furnace has been installed. ( estimate on making pipes more efficient) Porch finished except for a couple of railings. Priority list – 1. Window in children’s room; 2. Install gutters; 3. Cement steps in front of the library; 4. Front door – closing. Parking? Not enough room with extra equipment. Windows – Energy Grant?
Furnace Installation Plan – Installed
Review Strategic Plan – discussed the strategic plan and the need to complete a new plan. How to proceed – planning for town not the library. How do community members see the library or needs of the library? Community survey? Need to read over the previous strategic plan. Information from conference.
Building inspection with select board member – Done and observations noted in building maintenance.
New Business
Trustee Resignation – Discussed names of people to ask to replace resigning trustee. Time and skills needed.
Thank you notes – to library donors. Printed cards? Debbie will check options. Premier (848-3151) Tammy. Thank you cards if possible?
Conference Update – Adele and Kathleen – fundraising, event publicity, strategic plan – discussed.
Schedule Lara Keenan – September – discussion – other items to take care of – maybe Jan.
Library Parking – Space being taken up by equipment – People lack spaces to park.
Meeting Room Policy – handed out for trustees to review.
Other Business
Employees have been tracking use of library. Hours during the evening are not used. Mon. till 6; Wed. till 6; and Fri. till 6. Will continue to track usage when school starts. To be discussed at a later date.
Next Meeting – Monday, September16, 2019 at 6:00 pm
Trustees:
Debra Atherton Cochair, Secretary
Fiona Lugo Co chair
Casey Blaney Treasurer
Madeline Wetherby
Adele Wolfson
ARVIN A. BROWN LIBRARY
Agenda August 14, 2019, 6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
NNLM Grant MOA signed
GMLC VOKAL contract renewed – $469.35
Old Business:
River Fest Update
Home Days Update
Quick Claim Deed
Library Utilities
Building Maintenance
Furnace Installation Update
Review Strategic Plan
Building inspection with selectboard member update
New Business:
Trustee Resignation – New trustee appointed by Board of Trustees
Thank you notes – Library Donors
Conference Update – Adele and Kathleen
Schedule Lara Keenan – September
Library Parking
Meeting Room Policy
Other Business:
Next Meeting: Monday, September 16, 2019 at 6pm
ARVIN A. BROWN LIBRARY
Agenda May 20, 2019, 6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence: NNLM Grant MOA signed
Old Business:
River Fest Update
Quick Claim Deed
Library Utilities
Building Maintenance
Parade Float Flatbed Offer for July 6
Furnace Installation Update
Review Strategic Plan
May – Building inspection with selectboard member
Policies: Patron Conduct – Sign
New Business:
Bookmobile Proposal and MOU
July Workday at Library
Conference Update – Adele and Kathleen
Trustees Responsibilities – Schedule Lara Keenan
Library Parking
Trustee sign checks for July
Other Business:
Next Meeting: Monday, August 19, 2019 at 6pm
ARVIN A. BROWN LIBRARY
Special Meeting
June 10, 2019
6:00 PM
Agenda Items
Call to order
Agenda – Amendments
Attendance
Comments from Citizens Present
Old Business: Schedule for the Riverfest Fundraiser June 22, 2019
Other Business:
Next Meeting: Monday, June 17, 2019 at 6pm
Arvin A. Brown Library
Trustee Meeting
Minutes
May 20, 2019 6:00 – 7:05
Call to order – 6:00pm
Agenda – Amendments – Lindsey Wight – Riverfest
Discussion of expectations for Riverfest Food sale. Expect 80 people – plan on 100. Food ready at 11:30. Build your own sandwich. Bowl of fruit – water to drink.
Approval of minutes
April minutes – reviewed, corrected mistakes
Madeline moved to accept the corrected april minutes, Adele seconded, motion passed.
Special Meeting – March 29th – minutes reviewed, corrected. Adele moved to accept Special Meeting minutes, Madeline seconded. Motion passed.
Attendance
Kathleen Ingstrom, Madeline Wetherby, Debbie Atherton, Adele Wolfson
Comments from Citizens
None Present
Approval of
Librarian’s Report – done last month April and May
Financial Report – Questions about money spent on programs, money to be reimbirsed.
Items have been balaced for negative numbers, Kathleen will talk to Gina.
Madeline moved to accept April financial report, Adele seconded. Motion passed.
Correspondence
Received a donation from Neil (Bud) Lovelette
Old Business
Riverfest – June 22nd; plan for 100 people; Make your own sandwich; Turkey, Other meat?, Rolls, Mayo, Mustard, Tomatoes, onions (Adele), lettuce (5), Cheese (2),Cukes (2), Pickles – sweet and dill (sliced), Bowl of Fruit, Large paper plates, Napkins (got), got water.
Quit Claim Dee – no information.
Building Maintenance – front porch, back steps – Bob Peters
Strategic Plan – Info from conference Kathleen and Adele attending.
Building Walk around – May 29th at 3:30 – Sherri?
Policy – Patron Conduct – revised – Revised, Trustees will sign at June meeting.
New Business
Library float for July 6 celebration. Flatbed wagon with a tractor to pull. Get suggestions from Emily Fluery, Wendy, Melanie for ideas. Kathleen
Furnace – here this summer – work construction has delayed.
Other Business
none
Special Meeting
June 10, 2019, Library, 6:00 pm
Riverfest Planning
Next Meeting
June 17, 2019, Library, 6:00 pm
Arvin A. Brown
Trustee Meeting Minutes
April 29, 2019 6:07pm – 7:40 pm
Members Attending: Kathleen Engstrom, Fiona Lugo, Casey Blaney, Adele Wolfson, and Madeline Wetherby
Call to order– 6:07 pm
Agenda- Amendments
Comments from citizens present- none present
Approval of Meetings Minutes-
March minutes- Reviewed, discussed, made appropriate changes. Adele moved to accept, Madeline seconded. Approved
Approval of
Librarian’s Report
Viewed and discussed. Inter library loans has increased. More people are aware, with the use of Green Mountain Messenger. A nature walk is be set up with Pre-school and Kindergartners of Richford Elementary School. Adele moved to accept librarians report, Madeline seconded. Accepted.
Financial Report
Reviewed and Discussed
Correspondence
Building Update-New Furnace soon, will be more efficient. Piping will stay the same as it is very costly. Need new windows, also very costly. Porch update to be looked into.
Jason Broughton- Appointed State Librarian
Awarded NNLM All of Us Community Health Engagement Grant of $10,000 to be used for technology upgrades.
Awarded Summer Reading Program Presenter Grant of $200 to be used at Notch Day Camp
Old Business
Fundraising
Hometown Follies Update $242
Paint with Us – No Sign ups. Will need to cancel if none by Saturday May 4th
Riverfest – Saturday June 22nd 10:00 – 1:00
Will ask Hannafords, Vista and Missisquoi River Basin for donations.
Need to form a Friends of The Library Group to assist with fundraisers. Reach out to the community. Interest sign up at library desk.
Strategic Plan
Last 2007-2015 Read and Review. Needs to be updated with all 5 trustee members present.
New Business
Trustees Conference May 21st Kathleen and Adele to attend.
Policies
Patron Conduct Reviewed
Building Inspection
To be done in May with a select board member and Trustees.
Staff Safety
Need for inside Cameras, currently only outside cameras. Monitors, Panic Button information to be obtain from IT Don Hill.
Long Term Staffing- Need for double coverage at times especially Wednesday nights.
Other Business:
Next Meeting- Monday May 20th 2019 at 6:00 pm Library
Arvin A. Brown Library
Trustee Meeting
Minutes
March 18, 2019 6:08pm – 8:05 pm
Members Attending: Kathleen Engstrom, Fiona Lugo, Madeline Wetherby, Debbie Atherton, Casey Blaney and Adele Wolfson
Call to order – 6:08
Agenda – Amendments
Comments from citizens present – none present
Approval of Meeting Minutes
February minutes – Reviewed, discussed, made appropriate changes. Casey moved to accept, Madeline seconded. Approved.
Approval of Librarian’s Report
Viewed and discussed. Open House during April break for teachers and schools to explore all new items in the library, date not set. Fiona moved to accept librarian’s report, Madeline seconded. Accepted.
Financial Report
Reviewed and discussed. Ameritrade account discussed, how managed? Fiona made a motion to accept Feb. financial report. Madeline seconded. Accepted.
Correspondence
None
Old Business
Fundraising letter – ok. How it was sent.
Old Business
Job descriptions – change to Personnel Policy – signed by trustees
Fundraising
Hometown Follies -$211.00. Cupcakes left over, brownies good. More variety on Friday.
Suggestions – Popcorn Machine, Varieties of brownies, rice Krispie squares, No bake cookies.
Fundraising ideas – Movies -need to be shown at library; Paint and sip -morning – coffee and breakfast item. Debbie will check for place (school) and person (Pat Murphy). Or Goyne watercolor; Concert in the Park, REC activities – food choices. Cornhole. Silent Auction? Questions
New Trustees – Adele Wolfson – Fiona moved to accept Adele as a new trustee. Casey seconded. Accepted. Fiona moved to accept Debbie Atherton to an additional term. Casey seconded. Accepted. Department of Libraries, line 27, states ‘ one member appointed or elected by the select board. Discussion.
New Officers – will wait until members are more comfortable
New Business
Strategic Plan – last 2007 – 2015. Need to review – VT Libraries – Trustee Booklet.
Executive Meeting
Motion to follow up on decisions discussed in executive session. Fiona moved to follow above statement, Adele seconded. Accepted.
Special Next Meeting
Monday, April 29, 2019 at 6:00 pm Library
