Trustees – Agenda and Minutes

Trustees:

Debra Atherton       Co chair

Fiona Lugo                 Co chair

Adele Wolfson          Secretary

N. T.

Carita Simons

Arvin A. Brown Library

Trustee Meeting

Monday, November 16, 2020

Minutes

Call to order – 3:08 pm

Agenda Amendments – Add question of closing library except by appointment

Approval of meeting minutes

            October 26th minutes: Carita moved to accept Adele seconded.  Unanimous approval.

Attendance

             Debbie Atherton, Kathleen Engstrom, Fiona Lugo, Carita Simons, Adele Wolfson

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

Adele moved to accept the Librarian’s report, Carita seconded. Unanimous.

Financial report

            We looked at the statement of comparison for last year and this.

Adele moved to accept the financial report.  Carita seconded. Unanimous.

Correspondence

            Kathleen renewed GMLC membership and contract for Overdrive. Cost is number of patrons multiplied by a set amount, total of $632.

We have applied for a CLiF mini grant to purchase Juvenile Playaways ($250 for 50 audiobooks). Mini grants are available only to those libraries receiving regular CLiF awards. They are usually for in-person programming, but Kathleen thought that given the current situation this was a reasonable request.

Old Business 

Budget

Deborah will attend the Selectboard meeting this evening. She will present the budget for 2021 and request $60k, which assumes that the town pays for heat. The Town Clerk has received the budget and slide show and will distribute to Selectboard members. If possible, Deborah will present the slide show. She will email trustees later tonight to let us know how the Board responded.

New Business

            Bonuses and Wages for Staff

            Compucount has informed Kathleen that we qualify for employee retention credit from the federal government for 2nd, 3rd, and maybe 4th quarter. If so, this money could be used to pay bonuses to staff. Trustees agreed that this would be a good use of the money but that we might hold it back until we know whether or not the budget passes. If it does, bonuses could be paid in March. We also discussed raising hourly wage when possible, certainly by the time a minimum wage of $15 is in effect.

Aspen Discovery for Koha OPAC, Online Public Access Catalog

This would be an upgrade to the online catalog, particularly important in time of COVID. Trustees will look at the site and discuss next time.

Reevaluate reopening/COOP plan

This is connected to the amendment to close the library except by appointment. We have previously approved the COOP (continuity of operations plan), which gives discretion to the director as to opening or closing and any restrictions. Given the governor’s new guidelines, Kathleen would like to go back to entry by appointment only as of Monday, 23rd November. This will be publicized on all sites.

Other Business

No other business

Next (Virtual) Meeting – Monday, December 21, 2020 at 3:00 pm

Adjourned 3:40 pm.

Submitted, Adele J. Wolfson

ARVIN A. BROWN LIBRARY

88 Main St. Richford

Agenda

Special Meeting

Monday, November16, 2020, 3PM

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Agenda Items

Call to order

Agenda – Amendments

Approval of

Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

Librarian’s Report

Financial Report

Correspondence:

Renewed GMLC membership and contract for Overdrive – $632

CLiF Mini Grant – Juvenile Playaways

Old Business:

Budget

New Business:

Bonus and wages for staff

Aspen Discovery for Koha OPAC, Online Public Access

Reevaluate reopening/COOP plan

Catalog

Other Business:

Next Meeting: Monday, December 21, 2020 at 3pm

Arvin A. Brown Library

Trustee Meeting

Monday, October 26, 2020

Minutes

Call to order – 6:03 pm

Agenda Amendments – none

Approval of meeting minutes

            Sept 23rd minutes: Carita moved to accept Fiona seconded.  Unanimous approval.

Attendance

             Debbie Atherton, Kathleen Engstrom, Fiona Lugo, Carita Simons, Adele Wolfson

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

            Kathleen suggested that everyone listen to recorded lectures from the State Librarians’ conference, much good material. She also noted that the library is working with the elementary school to get all children library cards; this is one of the goals of the CLiF grant. Kathleen also asked everyone to publicize the event on Nov 9th being cosponsored by NCSS on suicide prevention: movie plus virtual discussion.  It is being posted on Facebook and FPF.

AJW moved to accept the Librarian’s report, Carita seconded. Unanimous.

Financial report

            We noted that we are under budget. Wages are down due to COVID, and Kathleen is being careful with spending. On the other hand, supplies, especially cleaning supplies, are higher because of COVID. The CLiF grant is very helpful for children’s materials.

Fiona moved to accept the financial report.  Carita seconded. Unanimous.

Correspondence

            The library was awarded $520 for courier service.

TD Ameritrade and Schwab have merged.

No discussion on either item.

Old Business

            Selectboard – Slide Show

            Although N.T. could not attend today’s meeting, she sent a draft of the slide show she had prepared on how the library serves the town. Everyone agreed that it was excellent and thanked her for her efforts. We went through the slides one by one and took comments. Adele will put these comments together and either edit directly or send the suggestions to N.T. to incorporate, then have everyone look at them one more time. Deborah will present to the Selectboard, and wants one more trustee to attend, especially for technical assistance. We also thought that printing copies of the slides for the Selectboard members would be a good idea.

Budget

Kathleen is meeting with Gina next week and will have draft budget finalized after that. Deborah would like to present the budget to the Selectboard when she shows the slides. She wants to propose a $60k budget but will go down to $50k if the Selectboard balks at $60k. Kathleen points out that in either case, the budget supposes that the town is paying for heat; if not, the amount will have to be increased.

New Business

            COVID and Holidays

            Kathleen would like the flexibility to stay open on Veterans’ Day and other holidays. Closing is a policy, not law. Since there is a chance that COVID will force more closures later in the year, she would like to be open as much as possible now. We proposed: “The library may be open during holidays at the discretion of the Director.”  Carita moved, AJW seconded. Unanimous.

Other Business

There is the possibility of a grant from the American Libraries Association, which could pay for PPE and other items. Kathleen will attend a webinar next week and decide if we can apply.

Carita wondered if we could add a “Donate now” button to the library webpage. Kathleen said that the current Paypal account is still in Susan’s name and would need to be changed, We discussed some options to overcome this limitation. Kathleen will pursue.

Next (Virtual) Meeting – Monday, November 16, 2020 at 3:00 pm

All meetings for the foreseeable future to be at 3 pm, with Carita arranging zoom.

Adjourned 6:44 pm.

Submitted, Adele J. Wolfson

ARVIN A. BROWN PUBLIC LIBRARY

88 Main St. Richford

Agenda

Special Meeting

Monday, October 26, 2020, 6PM

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Agenda Items

Call to order

Agenda – Amendments

Approval of

Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

Librarian’s Report

Financial Report

Correspondence:

The library was awarded $520 toward the cost of the courier service.

TD Ameritrade and Schwab have merged.

Old Business:

Selectboard – Slide Show

Budget

New Business:

COVID and Holidays

Other Business:

Next Meeting: Monday, November  16, 2020 at 6pm

Arvin A. Brown Library

Trustee Meeting

Monday, September 23, 2020

Minutes

Call to order – 6:06 pm

Agenda Amendments – none

Approval of meeting minutes

            July 24th minutes: N.T. moved to accept the July 20th minutes, AJW seconded.  Unanimous approval.

Attendance

             Debbie Atherton, Kathleen Engstrom,  Fiona Lugo, N.T, Adele Wolfson, Carita Simons (see below).

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

            The trustees congratulated Kathleen on new grants and resulting purchases. Kathleen noted that more children are using the library now that school has started, and that the library is also providing study space/internet access for HS students. There was a question about the suggestion to hold a raffle as fund-raiser. It was thought to be a good idea for next year, especially if the patron making the suggestion could take the lead.  AJW moved to accept the Librarian’s report, N.T. seconded. Unanimous.

Financial report

            Kathleen stated that the actual amount in the library account is $17,339 once grant money deposited. Her assessment is that the library will be ok financially until January; employee wages are less than budgeted since Wendy is working more hours in school and  fewer in library. After that, things are more nebulous since we don’t know what the Town will allocate. Deborah will talk to the Town Clerk to see whether taxes are coming in as expected.  No questions, N.T. moved to accept the August financial report.  AJW seconded. Unanimous.

Correspondence

            Aboveground Oil Storage Tank passed inspection.

            All ok, still needs signed copy of report.

Old Business

            Selectboard – Budget Presentation

            This was the major item of discussion. The Trustees usually present a budget to the Board in October, but given the current state of the economy and the pandemic, plus the cutbacks last year, we thought to do a presentation that is not the actual budget in October and present the budget in November. Kathleen has drafted two budgets, one for $50k and one for $60k. Both assume that the Town is paying for heat. We decided to plan on a powerpoint presentation in October that will emphasize what the library has been doing during the pandemic and has adapted services. This includes all summer children’s programs, publicity as requested by the state on pandemic safety practices and census, etc. N.T. will draft the presentation. All trustees should send ideas and photos to N.T. We will aim to have a close-to-final draft for the Oct 19th meeting and then schedule time with the Selectboard for the following week if possible.

Another Trustee to sign checks

            Fiona is currently signing. It would be good to have another trustee authorized to sign.

Unfilled Treasurer Position

Still need a trustee to volunteer.

New Business

            Introduce Carita Simons

            We welcomed Carita and answered her questions. She is pleased to join the Board. FL moved to accept Carita as Trustee, AJW seconded. Unanimous.

Other Business

None

Next (Virtual) Meeting – Monday, October 19, 2020 at 6:00 pm

Adjourned 6:40 pm.

Submitted, Adele J. Wolfson

 

    

  

 

Arvin A. Brown Library

Trustee Meeting

Monday, August 24, 2020

Minutes

Call to order – 3:07 pm – 3:46 pm

Agenda Amendments – none

Approval of meeting minutes

            July 20th minutes, Adele moved to accept the July 20th minutes, Madeline seconded.  Unanimous.

Attendance

             Debbie Atherton, Kathleen Engstrom,  Madeline Wetherby, N.T and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

            Read the report.  Madeline moved to accept the Librarian’s report, Adele seconded. Unanimous.

Financial report

            Read the financial report.  No questions, Adele moved to accept the July financial report.  N.T seconded. Unanimous.

Correspondence

            Renewed contract with VOKAL.  Automated system contract used by libraries.

Movie license for 2020 – 21 received, not sure if will be useful with Covid-19.

Old Business

            Payment Protection Plan

            No new news.  Email sent to the TD Bank to update us on application for PPP.  Debbie will call TD Bank associate.

Gifts, Investment and Endowment Policies

            Trustees need to research need to research.  Kathleen will put together a document to review.

Grant Spending Policy

            A signature page has been sent to trustees.  Adele moved to accept the Grant Sending policy, Madeline seconded the motion.  Debbie will sign the signature page and drop at the library for other trustees to sign.

Another trustee to sign checks for the library – could a member of the board volunteer?

Need to fill the Treasurer position – need a trustee to volunteer.

Adele has agreed to take notes and will become the secretary for the September meeting.

New Business

            Personnel policy:  Earned sick time added in 2016.  Part of the state law was omitted in the new policy that was voted on in 2019.  To be up to date the following information will be added to the 2019 Personnel Policy – employees may accrue can one hour of sick time for every 52 hours worked.  If you work less than 18 hours, you are exempt.  N.T moved to add this to the 2019 Personnel Policy, Madeline seconded.

Sick Time – Because of the Pandemic, trustees need to think about what to do for employees are in this type of situation again.  Pro rate pay?  Trustees need to think about the situation.

Next Meeting – Monday, September 21, 2020 at 6:00 pm

Virtual meeting

    

Arvin A Brown  Public Library  Trustee Meeting Minutes – July 20, 2020

Call to order – 3:08 pm – 3:40 pm

Agenda Amendments – none

Approval of meeting minutes

            June 8th minutes, Madeline moved to accept the June 8th minutes, Adele seconded.  Unanimous.

Attendance

             Debbie Atherton, Kathleen Engstrom,  Madeline Wetherby, Fiona Lugo and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

            Read and discussed the report.  Summer camp is being held  by the LEAPS program day camp.  Two groups are being held at the elementary school (12)and the high school (14).  Groups are much smaller.  Programs are being held with programs with the library and others from the LEAPS program.

Financial report

            Read and discussed the financial report.  No questions, Adele moved to accept the July financial report.  Madeline seconded. Unanimous.

Correspondence

            Electrician has been in to work on lights and fixtures.  Waiting for screen doors from Bob Peters to help with ventilation.  Wendy Gesser purchased a metal bench for the library.  The bench has been installed on the front lawn.

Old Business

Strategic Plan / Survey

            Need to be able to talk about the Strategic plan when the trustees can get together to talk about the survey.  Placed in old business or the next meeting.

Fundraising letter/Appeal

            Canadian patrons are not using the library because of the closed border.  Fundraising letter to these patrons will be sent after the border has opened up.

Thank you cards

Madeline has purchased Thank You cards to be sent to the patrons who have donated money.  Trustees need to call the library to get names and cards to send thank you to those that have sent in money.

Payment Protection Plan

            No new news.  Email sent to the TD Bank to update us on application for PPP.

Gifts, Investment and Endowment Policies

Grant Spending Policy

            These items will be listed as old business on the next meeting.  Gifts and Grant spending.

New business

Personnel policy – Sick Time addition.  With the onset of Covid, a discussion about sick time.  Trustees need to research and explore an addition to the Sick Leave Policy.

Another trustee to sign checks for the library – could a member of the board volunteer?

Need to fill the Treasurer position – need a trustee to volunteer.

Next Meeting – Monday, August 17, 2020 at 3:00 pm

Virtual meeting

   ARVIN A. BROWN LIBRARY

    88 Main St. Richford          

  Agenda – Special Meeting

    Monday, July 20, 2020, 3PM

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                       Agenda Items

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report 

     Financial Report

Correspondence: Electrician replaced exit signs, emergency lights, replaced bulbs, repaired fixtures Bob Peters removed new screen and old storm window Screen doors may be installed for ventilation (COVID – 19) Wendy Gesser purchased and donated a metal bench for patrons-it is installed on the front lawn.

 Old Business:

    Strategic Plan – Survey

    Fundraising Letter/Appeal  – Canadian Patrons

    Thank you cards – note and divide work

    Payment Protection Plan

    Gifts, Investment and Endowment Policies

    Grant Spending Policy – review and vote

New Business:

     Personnel Policy – Sick Time Addition

     Another Trustee to sign checks

     Fill Treasurer Position

               

Other Business:

Next Meeting: Monday, August 17, 2020 at 3pm

Arvin A. Brown Library

Trustee Meeting

Monday, June 8, 2020

Minutes – Final Minutes

Call to order – 3:13 pm – 4:04 pm

Agenda Amendments – move to new business as soon as possible.

Approval of meeting minutes

            May 11th minutes, read, discussed and fixed mistakes.  Madeline moved to accept the May 11th minutes, Adele seconded.  Unanimous.

Attendance

             Debbie Atherton, Kathleen Engstrom,  Madeline Wetherby, N.T and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

            Librarian’s Report

            Read and discussed.  Highlights pointed out.  Curbside has resumed, light response.  Adele moved to accept Librarian’s report, N.T seconded.  Unanimous vote.

Financial report

            Read and discussed the financial report.  No questions, Madeline moved to accept the June financial report. Both Adele and N.T seconded. Unanimous.

Correspondence

            The state library will be sending a sneeze guard and a gallon of hand sanitizer.  Will be 4 -6 weeks before delivery.

Old Business

Strategic Plan / Survey

            A plan for the library using the information from the survey.

Fundraising letter/Appeal

Kathleen sent out letters to help raise money for the library. There were 9 donations – $2550.

 

Thank you cards

Madeline will check about thank you cards.  Estimate of about 20 cards.

Payment Protection Plan

            Debbie has been working with TD Bank.  Application has been handed in.  All money has been spent from the Federal Government.  We will need to wait for the next round.

Gifts, Investment and Endowment Policies

Trustees need to research policy for the above mentioned for the Arvin A. Brown Library.  State Dept. of Libraries has info about this type of policy.

Grant Spending Policy

            The library needs to set up a policy for grant spending.  Organizations ask if the library has such a policy.  Kathleen will setb up a basic statement for the trustees to view, discuss and sign.

New business

            Zoom meetings

            The trustees feel it sill necessary to continue Zoom meetings.   Adele moved to accept this statement.  N.T seconded. Unanimous.

Continuity of operations plan

            The library needs to set up a policy or plan for guidelines for incidents like a pandemic.

Opening procedures

The Library has been following the state guidelines for the pandemic.  N.T made a motion to follow the state guidelines, Madeline seconded.

Next Meeting – Monday, July 20, 2020 at 3:00 pm

Virtual meeting

   ARVIN A. BROWN LIBRARY

    88 Main St. Richford          

  Agenda – Special Meeting

    Monday, June 8, 2020, 3PM

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                       Agenda Items

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report 

     Financial Report

Correspondence: 

    4 – 6 weeks for arrival of sneeze guard and gallon hand    sanitizer

Old Business:

    Strategic Plan – Survey

    Fundraising Letter/Appeal  – $2550 – 9 donations

    Thank you cards

    Payment Protection Plan

    Gifts, Investment and Endowment Policies

    Grant Spending Policy

New Business:

     Convening ZOOM meetings

     Continuity of Operations Plan – COOP

     Opening Procedures

                 

Other Business:

Next Meeting: Monday, July 20, 2020 at 6pm

Arvin A. Brown Library

Trustee Meeting

Monday, May 1, 2020

Minutes

Call to order – 3:11 pm – 3:40 pm

Agenda Amendments – none

Approval of meeting minutes

            Done at May 3rd meeting

Attendance

             Debbie Atherton, Kathleen Engstrom,  Madeline Wetherby, Shari Leigh and Adele Wolfson

Comments from Citizens Present

None attending

Correspondence:

            Summer reading program grant.  Grant accepted, money not in yet.  Will receive $200.

Approval of

            Librarian’s Report

            Read and discussed.  Highlights pointed out.  Curbside has resumed, light response.  Adele moved to accept Librarian’s report, Madeline seconded.  Unanimous vote.

Financial report

            Read – no comments.  Ameritrade sent money for the sale of stock.  Madeline moved to accept the financial report.  Adele seconded.  Unanimous.

Old Business

            Vote on new trustee

            Shari Leigh was voted in by members of the trustee board.  Unanimous.

            Strategic Plan / Survey

            Trustees need to check out various strategic plans for library.  Vt Dept. of libraries, local libraries or other types of information. Adele will send out survey results.  Taken before the pandemic.

 

Fundraising letter/Appeal

Kathleen has been working on.  Equipment problems.  Will continue to work on.

Thank you cards

            Madeline will check with the art teacher.  To see if there is any news on design since the beginning of the pandemic.

Payment Protection Plan

Information sent in.  Debbie will talk with bank representative tomorrow to see if any information is missing.

New Business

            Resume Inter library loans on May 18th

Discussion of practices and safety procedures.  Shari moved to begin this procedure, Madeline seconded. Unanimous.

Gifts, Investment and Endowment Policies

Library needs to set  up a policy for the Richford Library.  Trustees were asked to check out policies from other libraries and the VT Dept. Of Library for ideas to put in the policy.

Grant Spending Policy

Many of the grants received by the library are from federal money and need to be spent in a specific way.  A policy will make it appropriate to use for grants applied for.  Trustees need to find information for setting up a policy.

 

Next Meeting – Monday, June 8, 2020 at 3:00 pm

Virtual meeting

Arvin A. Brown Library

Trustee Meeting

Monday, May 11, 2020

Minutes

Call to order – 3:11 pm – 3:40 pm

Agenda Amendments – none

Approval of meeting minutes

            Done at May 3rd meeting

Attendance

             Debbie Atherton, Kathleen Engstrom,  Madeline Wetherby, N.T and Adele Wolfson

Comments from Citizens Present

None attending

Correspondence:

            Summer reading program grant.  Grant accepted, money not in yet.  Will receive $200.

Approval of

            Librarian’s Report

            Read and discussed.  Highlights pointed out.  Curbside has resumed, light response.  Adele moved to accept Librarian’s report, Madeline seconded.  Unanimous vote.

Financial report

            Read – no comments.  Ameritrade sent money for the sale of stock.  Madeline moved to accept the financial report.  Adele seconded.  Unanimous.

Old Business

            Vote on new trustee

            Shari Leigh was voted in by members of the trustee board.  Unanimous.

            Strategic Plan / Survey

            Trustees need to check out various strategic plans for library.  Vt Dept. of libraries, local libraries or other types of information. Adele will send out survey results.  Taken before the pandemic.

 

Fundraising letter/Appeal

Kathleen has been working on.  Equipment problems.  Will continue to work on.

Thank you cards

            Madeline will check with the art teacher to see if there is any news on design since the beginning of the pandemic.

Payment Protection Plan

Information sent in.  Debbie will talk with bank representative tomorrow to see if any information is missing.

New Business

            Resume Inter library loans on May 18th

Discussion of practices and safety procedures.  Shari moved to begin this procedure, Madeline seconded. Unanimous.

Gifts, Investment and Endowment Policies

Library needs to set  up a policy for the Richford Library.  Trustees were asked to check out policies from other libraries and the VT Dept. Of Library for ideas to put in the policy.

Grant Spending Policy

Many of the grants received by the library are from federal money and need to be spent in a specific way.  A policy will make it appropriate to use for grants applied for.  Trustees need to find information for setting up a policy.

 

Next Meeting – Monday, June 8, 2020 at 3:00 pm

Virtual meeting

Virtual meeting

   ARVIN A. BROWN LIBRARY

    88 Main St. Richford          

Agenda

    Monday, May 11, 2020, 3PM

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  Agenda Items

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report 

     Financial Report

Correspondence: Summer Reading Presenter’s Grant

Old Business:

    Vote on new trustee 

    Strategic Plan – Survey

    Fundraising Letter/Appeal  

    Thank you cards

     Payment Protection Plan

New Business:

      Resume Inter Library Loans on May 18th

      Gifts, Investment and Endowment Policies

      Grant Spending Policy

     

Other Business:

Next Meeting: Monday, June 8, 2020 at 3pm

Arvin A. Brown Library

Trustee Meeting

Sunday, May 3, 2020

Minutes

Call to order – 3:01 pm – 3:11 pm

Agenda Amendments – none

Approval of meeting minutes

April 20th minutes – Madeline moved to accept the April 20th minutes, Adele seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson.

Comments from Citizens Present

None attending

Correspondence:

            None

New Business

            Discussion of Governor’s Scott recommendations.  Adele moved that the library will follow the Governor’s orders/recommendations for resuming or closing library services during COVID19.  Madeline seconded.  Passed unanimously.

Next Meeting – Monday, May 11, 2020 at 3:00 pm

     ARVIN A. BROWN LIBRARY

       Sunday, May 3, 2020, 3 PM

               Agenda Items

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Call to order

Agenda – Amendments

Attendance

Comments from Citizens Present

Minutes 

New Business:  

     Follow Governors orders/recommendations for resuming or closing library services during COVID19

     Other Business:

Executive Session as necessary: 

Next Meeting: Monday, May 11, 2020 at 3pm

Arvin A. Brown Library

Trustee Meeting

Monday, April 20, 2020

Minutes

Call to order – 3:08 pm – 3:45 pm

Agenda Amendments – Cleaning the library, library correspondence

Approval of meeting minutes

March 18th minutes – read and fixed spelling mistakes.  Fiona moved to accept the March 18th minutes, Adele seconded.  Passed unanimously.

April 6th minutes – read – Adele moved to accept April 6th minutes, Fiona seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom,  Fiona Lugo and Adele Wolfson

Comments from Citizens Present

None attending

Correspondence:

            Dept. of Libraries suggesting extending recommendations of the state.  Summer program – working on the program.  Virtual programming until Oct. 2020.  Still waiting to see what happens with Co-vid 19.

Approval of

            Librarian’s Report

            Read and discussed.  Fiona moved to accept March 2020 librarian’s report.

Financial report

            January to March income and spending.  About ¼ of budget spent.  Revised budget.  Spending less than last year.  Have cashed in on a stock.  Fiona moved to accept Budget/Financial Report.  Adele seconded.

Old Business

            Fundraising letter/Appeal

Discussion with advisor to go over the donation list and send letter to those that can help fund the library.  Adele will organize the letter, Kathleen will check on donations and addresses.

Attend virtual Select board meeting – Debbie will call town clerk to set up the meeting.

Library survey

To be used for strategic plan

Thank you cards

No news – Madeline not attending

Vote on new trustee

Issue with the new person.  Waiting to hear about from state and person.

Town Meeting – review trustee manual

            Wait on new trustee

New Business

Apply for Emergency Insurance Disaster Loan – if it reopens.  Grants from $1000 to S10,000.  Library would apply for 4 employees – $1000 for each employee.

 

Next Meeting – Monday, May 11, 2020 at 3:00 pm

Virtual meeting

ARVIN A. BROWN LIBRARY

88 Main St. Richford

Agenda

Monday, April 20, 2020, 3PM

Link for Virtual Meeting

https://us04web.zoom.us/j/73087772718

Agenda Items

Call to order

Agenda – Amendments

Approval of

Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

Librarian’s Report

Financial Report

Correspondence:

Old Business:

Fundraising Letter/Appeal

Attend Virtual Selectboard Meeting

Library Survey

Thank you cards

S L – Vote on Trustee?

Town Meeting-Review Trustee Manual

New Business:

Apply for EIDL if it reopens – $10,000 grant or $1000 per employee

Other Business:

Next Meeting: Monday, May 11, 2020 at 3pm

Trustee Meeting

Monday April 6, 2020, 2020

Minutes

Call to order – 3:00 pm – 3:15 pm

Agenda Amendments – none

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson an Fiona Lugo

Comments from Citizens Present

            None

New Business

Because of the Covid-19 virus and the stay at home directive, we would like to use online payment till we are no longer quarantined.  This will keep everyone at home and safe.  Fiona moved to bank bill payment during the quarantine.  Adele seconded.

Another program put out by the Federal government is the paycheck protection plan.  Kathleen would like permission to explore this plan for Arvin A. Brown employees.  Adele so moved and Madeline seconded.

            Next Meeting – Monday, April 20, 2020 at 3:00 pm

            Virtual Zoom meeting

 

          ARVIN A. BROWN LIBRARY

                April 6, 2020, 3 PM

                      Agenda Items

Public  Join Zoom Meeting    https://zoom.us/j/157191489

Meeting ID: 157 191 489

One tap mobile ,,157191489# US Toll

Call to order

Agenda – Amendments

Attendance

Comments from Citizens Present

Minutes 

New Business:  

     Online approval of  bill payment, use TD Bank Bill Pay for payment

      Apply for Paycheck Protection Program

     Other Business:

 

Executive Session as necessary: 

 

Next Meeting: Monday, April 20, 2020 at 3pm

Arvin A. Brown Library

Trustee Meeting

Wednesday, March 18, 2020

Minutes

Call to order – 3:05 pm – 3:25 pm

Agenda Amendments – none

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson, Fiona Lugo

Comments from Citizens Present

            None

New Business

            Closing the library

            Discussion of closing the library.  Trustees moved to close the library with distribution and returns to be called in or e-mailed to the library.  This will happen during library hours.  Items will be left on the front porch.  Returns can be dropped in return boxes.  Madeline moved and Adele seconded.  Vote unanimous.

We moved to close the Arvin A. Brown Library indefinitely.  We will keep check of school schedules and meet to discuss an opening. Adele moved to accept the move and Madeline seconded the move.  Unanimous.

Other business

  Ameritrade – with the stock market so unstable,  will discuss the sale of stock at another meeting.

Next Meeting – Monday, April 20, 2020 at 6:00 pm

Next Zoom meeting – April 1 2020 – April 1, 2020 – 3:00 pm

 

  

Arvin A. Brown Library

Trustee Meeting

March 9, 2020

Minutes

Call to order – 6:05 pm – 8:32pm

Agenda Amendments – correspondence – building business

Approval of meeting minutes

February minutes approved at February 26th meeting

Attendance

             Debbie Atherton, Kathleen Engstrom, Adele Wolfson and Fiona Lugo;  guests Shira Leigh and Gary Deziel.

Comments from Citizens Present

None attending

Approval of

Librarian’s Report

Fiona moved to accept February Librarian’s, Adele seconded.  Passed unanimously.

Financial Report

Discussion; Adele moved to accept February’s financial report; Fiona seconded.  Passed unanimously.

Old Business

Policy on investments and endowments – Gary Deziel – UVM extension service.  Discussion on best use of investments, policies that are important to the library.

Correspondence

            Wild and Scenic Grant, Rise VT Amplify Grant applied for.  Can be used for programs at summer camp; water testing, etc.  Amplify grant – imagine what you can do.  Grant Was awarded to Arvin A. Brown Library.

The library was awarded RISE VT grant

Quickbooks online price increase – From $60 To $420

Pay pal – library has a pay pal account – listed by previous librarian – need to work to change to present librarian.

Old Business

Budget 2020 – Withdraw investment money.  Fiona moved to sell General Electric stock; Adele seconded.  Passed unanimously.

Fundraising letter – Adele and Kathleen went over the fund-raising letter and made changes.  Letters will be printed out.   Envelopes and taxpayer addresses will be set up.

Home town Follies

March 20 -21st;  Kathleen and Debbie Friday;  Fiona and another.  Fiona checking out popcorn machine;  drink donations.  Cookies, brownies, rice krispies squares.

March16th Select board meeting

Debbie and Fiona to present information.

Library survey

            Survey for taxpayers on Facebook website.

Thank you cards

            Design drawn up is too dark – will look into another design.

New Business

            Library Trifold

            Great setup.  Designed by Wendy. Great information.

.           Town meeting review – discussion.

New trustee – Shira Leigh – present for the meeting for information.

By-laws – Article 2:Section 2 – discussion – Adele moved to change this section to read that a trustee can be elected by the board by town vote.  Fiona seconded.  Passed unanimously.

Other Business

            none

Next Meeting – Monday, April 20, 2020 at 6:00 pm

Arvin A. Brown Library

Trustee Meeting

Wednesday, February 26, 2020

Minutes

Call to order – 3:10 pm – 4:15 pm

Agenda Amendments – none

Approval of meeting minutes

February 17th minutes – read and fixed spelling mistakes and misinformation.  Madeline moved to accept the February 17th minutes, Adele seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson –  guests – Annette Goyne

Comments from Citizens Present

None attending

Correspondence:

            None

Old Business

            Town Appropriation for January 2020 – Town meeting

Discussion of importance of library

Newsletter donation letter, Amazon nonprofit, visits to the select board, patrons need to bring up the situation to the select board.  Library director- duties that include financial, ordering materials, paperwork or grants and reports, workshops for students in afterschool program, summer program, budgeting, working with patrons, supervising employees, information searches, mailings, etc.  Concerns about business loss – need to have items to draw people to the area.  Library is an important part of the community.  Comparable to other towns.  Richford library is only open 27 hours a week.  Enosburg is open 6 days a week with only 400 more people in the town.

Next Meeting – Monday, March 9, 2020 at 6:00 pm

     ARVIN A. BROWN LIBRARY

       88 Main St. Richford

                        Special Meeting  

   Agenda

      Wednesday, February 26, 2020, 3PM                                   

       Agenda Items

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Correspondence: 

     Old Business:

         Town Appropriation for January 2020 – Town Meeting

   

New Business:

      

Other Business:

Next Meeting: Monday, March 9, 2020 at 6pm

Arvin A. Brown Library

Trustee Meeting

February 10, 2020

Minutes

Call to order – 6:09 pm – 7:40 pm

Agenda Amendments

Approval of meeting minutes

January minutes approved at January 27th meeting

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Fiona Lugo

Comments from Citizens Present

None attending

Approval of

Librarian’s Report  and Financial Report

Madeline moved to accept the librarian’s report and the financial report for February

. Fiona seconded; Passed unanimously.

Correspondence

            Wild and Scenic Grant, Rise VT Amplify Grant applied for.  Can be used for programs at summer camp; water testing, etc.  Amplify grant – imagine what you can do.

GMM courier service – for state of Vermont will increase prices – sent out for bids.  Not sure what the increase will be.

NNLM grant – spent on computers, chairs and tables. Spent.

Old Business

Budget 2020 – working on budget cuts

Petition – not viable at this point in year.

Sample Thank you cards – not very attractive – need more drawings or pictures.  Madeline will approach high school art teacher.

Library Survey – Adele set information to trustees.

New Business

            Policy on Investments and Endowments – Sample for trustees to read and make suggestions.

Fundraising Letter / appeal.  Will ask Adele if she would make suggestions for the library.

Extend an invitation to Gary Deziel – UVM Extension – Kathleen met at Flair meeting.

Other Business

            FundraisingHometown Follies – March 20 and 21st.  Assignments ask Casey and Kathy if they would help us with refreshments and tea cup auction.  Madeline/Kathleen

Next Meeting – Monday, March 9, 2020 at 6:00 pm

    ARVIN A. BROWN LIBRARY

       88 Main St. Richford  

   Agenda

      Monday, February 10, 2020, 6PM                                   

       Agenda Items

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report – for Town Report

     Financial Report – for Town Report

Correspondence: 

      Wild and Scenic  Grant, RiseVT Amplify Grant

      GMM Courier Service 

      NNLM Grant

Old Business:

    Budget 2020

    Petition

    Town Appropriation for January 2020 – Town Meeting

    Sample Thank You Cards

    Library Survey

New Business:

     Policy on Investments and Endowments

     Fundraising Letter/Appeal

     Invite Gary Deziel – UVM Extensio

 Other Business:

Next Meeting: Monday, March 9, 2020 at 6pm

Arvin A. Brown Library

Trustee Meeting

January 27, 2020

Minutes

Call to order – 6:09 pm – 8.00 pm

Agenda Amendments

Approval of meeting minutes

January 13th minutes – read for any mistakes.  Fiona moved to accept January 13th  minutes, Madeline seconded.  Passed unanimously.

Attendance

  Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Fiona Lugo – guests –Nancy Fitzgerald.

Comments from Citizens Present

None attending

Correspondence

Information from Lara Keenan – email with links to help library.  Advocacy Community Connections.

Old Business

            Discussion of budget and duties that need to be performed.  Need to establish ways to increase funds for this year.  How will the budget be affected next year?

Fiona moved to access money from Ameritrade Money Market.  Madeline seconded.

 Next Meeting – Monday, February 10 2020 at 6:00 pm

Arvin A. Brown Library

Trustee Meeting

January 13, 2020

Minutes

Call to order – 6:11 pm – 8.00 pm

Agenda Amendments

Approval of meeting minutes

December minutes – read and fixed spelling mistakes and misinformation.  Adele moved to accept the December minutes, Madeline seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson –  guests – Bobbi Capone and Nancy Fitzgerald, Laura Keenan

Comments from Citizens Present

None attending

Approval of

Librarian’s Report  and Financial Report

Madeline moved to accept the librarian’s report and the financial report. Adele seconded; Passed unanimously.

 

Trustee training with Laura Keenan

                        Booklets handed out, Laura discussed aspects of trustee duties.

 Next Meeting – Monday, February 10 2020 at 6:00 pm

Arvin A. Brown Library

Trustee Meeting

December 9, 2019

Minutes Final Draft

Call to order – 6:00 pm

Agenda Amendments – Liberty Mutual, Sherri Paquette – Building;  photo of library for stationary.

Approval of meeting minutes

November minutes – read and fixed spelling mistakes and misinformation.  Madeline moved to accept the November minutes, Adele seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

Librarian’s Report – Nov. and Oct. combined; Adele moved to accept the librarian’s report, Madeline seconded; Passed unanimously.

Financial Report – discussed report for November; questions answered.  Adele moved to accept Nov. financial report, Madeline seconded.  Passed unanimously.

Correspondence

            GMLC Overdrive – renewed contract

Selectboard/Town clerk – requested report with 2019 budget, 2019 actual budget and 2020 requested budget.  Kathleen and Gina are working on setting report up and will give to Town clerk.

Old Business:

            Meeting –  with the select board to give information – Monday, March 16th – the third Monday of the month

Family Responsibility Policy – reviewed and revised – Kathleen will make corrections and sign at next meeting

Meeting  – with Lara Keenan, January 13th.  Members will invite friends of library to meeting.

New business –

Town Report – due by January 17th;  Board discussed ideas and information to include.  Kathleen will get information together and get the information to the town clerk.

Ameritrade – withdrawal of money by 12/29/19.  Information on money market will be reinvested.  Information does not seem correct.  Debbie will call to find out information.

Next Meeting – Monday, January 13, 2019 at 6:00 pm

ARVIN A. BROWN LIBRARY

88 Main St. Richford

Agenda Monday, December 9, 2019

Special Meeting

6:00PM

Agenda Items

Call to order

Agenda – Amendments

Approval of

Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

Librarian’s Report

Financial Report

Correspondence:

GMLC Overdrive – Renewed Contract –

Selectboard/Town Clerk  requested report with 2019 budget, Actuals and 2020 budget

Old Business:

Meeting with selectboard set time and date

Family Responsibility Policy – revised – Child Safety Policy

Invite Friends to January 13th meeting with Lara Keen

New Business:

Town Report – Due by January 17th

Ameritrade withdrawal by Dec. 29, 2019 – Hire Lawyer  Other Business:

Next Meeting: Monday, January 13, 2019 at 6pm

Arvin A. Brown Library

Trustee Meeting

November 18, 2019

Minutes

Call to order – 6:01 pm

Agenda Amendments – none

Approval of meeting minutes

October minutes – read and fixed spelling mistakes and misinformation.  Fiona moved to accept the October minutes, Adele seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Fiona Lugo and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

Librarian’s Report – Will discuss at next meeting

Financial Report – will discuss at next meeting

.

Old Business:

            Trustee Replacement –  later date

Quit Claim Deed – Fiona – no new information.

Budget meeting with the select board – decision made to discuss items to be presented to select board this evening.  Meeting adjourned at 6:50 to go to select board meeting

Next Meeting – Monday, December 9, 2019 at 6:00 pm

Arvin A. Brown Library

Trustee Meeting

September 16, 2019

Minutes

Call to order – 5:59 pm

Agenda Amendments – Laura visiting, hours

Approval of meeting minutes

August minutes – read and fixed spelling mistakes.  Adele moved to accept the August minutes, Madeline seconded.  Passed unanimously.

Attendance

             Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson

Comments from Citizens Present

None attending

Approval of

Librarian’s Report

August – reviewed and discussed.  Madeline moved to accept August librarian’s report.  Adele seconded.  Passed unanimously.

Financial Report

August – reviewed, questions asked and answered.  Adele moved to accept August financial report.  Madeline seconded.  Passed unanimously.

Correspondence

            ALA Library Value Calculator – handout – value of services provided by library;  good for selectboard.

Old Business:

            Trustee Replacement – names and suggestions

Quit Claim Deed – Fiona – no new information.

Library Utilities – phone

Building Maintenance – Windows – one needs to be replaced in children’s room.  Finish painting porch.

 

Review Strategic Plan – need survey to process what the library should be for the town. Adele

Thank you notes – Premier does banners – no paper.  Kathleen will contact prison about printing thank you notes.

Meeting Room Policy – next meeting – old business.

Library Parking – restricted because of building renovation – parking lines or reserved for library parking signs.

New Business

            Budget – date to meet with the select board – November – 1st Monday

Financial Reports – quarterly and activity statement – discussion of the reports and what trustees find confusing.  Move to use the Statement of Activity comparison for Financial report – so moved by Adele; seconded by Madeline.  Passed unanimously.

Other Business

            Need to see minutes Fall 2018 – town expenses for the library.  Decision to list expenses?

Insulation inside the building?  See Sherri – children’s room window – leaking.  Finish painting?

Next Meeting – Monday, October 28, 2019 at 6:00 pm

Arvin A. Brown Library

Trustee Meeting

August 14, 2019

Minutes

Call to order – 6:02pm

Agenda Amendments – Change in library hours

Approval of meeting minutes

May minutes – read and fixed spelling mistakes.  Casey moved to accept the May minutes, Adele seconded.  Passed unanimously.

Attendance

            Casey Blaney, Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson.

Comments from Citizens Present

None attending

Approval of

Librarian’s Report

May, June and July – reviewed and discussed.  Madeline moved to accept May, June and July’s  librarians report.  Fiona seconded.  Passed unanimously.

Financial Report

May, June and July – reviewed, questions asked and answered.  Adele moved to accept May, June and July’s financial report.  Madeline seconded.  Passed unanimously.

Correspondence

NNLM grant MOA signed – will be able to buy supplies needed.

GMLC VOKAL contract renewed – cost has gone up – $469.35.  Needed for library.

Old Business:

            Riverfest Update – Bought enough for 100 people,  much fewer people this year.  Only $270.00earne.  Will probably not do next year – 2020.

Home Day Update – 5 or 6 boxes of Ben and Jerry’s served during the parade and later in the library.  Star Wars figures attended and talked with people in the library during the shower

Quick Claim Deed – Fiona – no new information.

Library Utilities – Windows – one needs to be replaced in children’s room.

Building Maintenance –Furnace has been installed.  ( estimate on making pipes more efficient)  Porch finished except for a couple of railings.  Priority list – 1.  Window in children’s room; 2. Install gutters; 3. Cement steps in front of the library; 4. Front door – closing.  Parking?  Not enough room with extra equipment.  Windows – Energy Grant?

Furnace Installation Plan – Installed

Review Strategic Plan – discussed the strategic plan and the need to complete a new plan.  How to proceed – planning for town not the library.  How do community members see the library or needs of the library?  Community survey?  Need to read over the previous strategic plan.  Information from conference.

Building inspection with select board member – Done and observations noted in building maintenance.

New Business

            Trustee Resignation – Discussed names of people to ask to replace resigning trustee.  Time and skills needed.

Thank you notes – to library donors.  Printed cards?  Debbie will check options.  Premier (848-3151) Tammy.   Thank you cards if possible?

Conference Update – Adele and Kathleen – fundraising, event publicity, strategic  plan – discussed.

Schedule Lara Keenan – September – discussion – other items to take care of – maybe Jan.

Library Parking – Space being taken up by equipment – People lack spaces to park.

Meeting Room Policy – handed out for trustees to review.

Other Business

            Employees have been tracking use of library.   Hours during the evening are not used.  Mon. till 6;  Wed. till 6; and Fri. till 6.  Will continue to track usage when school starts.  To be discussed at a later date.

Next Meeting – Monday, September16, 2019 at 6:00 pm

 

Image (73)Image (74)Trustees:

Debra Atherton       Cochair, Secretary

Fiona Lugo                 Co chair

Casey Blaney              Treasurer

Madeline Wetherby

Adele Wolfson

  

   ARVIN A. BROWN LIBRARY

      Agenda August 14, 2019, 6:00PM

                   Agenda Items

                   

Call to order

Agenda – Amendments

Approval of

     Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

     Librarian’s Report

     Financial Report

 

 Correspondence:

    NNLM Grant MOA signed 

    GMLC VOKAL contract renewed – $469.35

       

 Old Business:

     River Fest  Update

     Home Days Update

     Quick Claim Deed 

     Library Utilities

     Building Maintenance 

     Furnace Installation Update

     Review Strategic Plan

     Building inspection with selectboard member update

       New Business:

      Trustee Resignation – New trustee appointed by Board of Trustees  

      Thank you notes – Library Donors

      Conference Update – Adele and Kathleen

      Schedule Lara Keenan – September 

      Library Parking 

      Meeting Room Policy

  Other Business:

 

Next Meeting: Monday, September 16, 2019 at 6pm

ARVIN A. BROWN LIBRARY

     Agenda May 20, 2019, 6:00PM

                  Agenda Items

                  

Call to order

Agenda – Amendments

Approval of

    Meeting Minutes

Attendance

Comments from Citizens Present

Approval of

    Librarian’s Report

    Financial Report

 

Correspondence: NNLM Grant MOA signed

      

Old Business:

    River Fest  Update

    Quick Claim Deed

    Library Utilities

    Building Maintenance

    Parade Float Flatbed Offer for July 6

    Furnace Installation Update

    

 

    Review Strategic Plan

    May – Building inspection with selectboard member

    Policies: Patron Conduct – Sign

 

 New Business:

       Bookmobile Proposal and MOU

      July Workday at Library

      Conference Update – Adele and Kathleen

      Trustees Responsibilities – Schedule Lara Keenan

      Library Parking

      Trustee sign checks for July

 Other Business:

 

Next Meeting: Monday, August 19, 2019 at 6pm

    ARVIN A. BROWN LIBRARY

                Special Meeting

                  June 10, 2019

                       6:00 PM

                    Agenda Items

 

Call to order

Agenda – Amendments

Attendance

Comments from Citizens Present

Old Business:  Schedule for the Riverfest Fundraiser June 22, 2019

 

Other Business:

Next Meeting: Monday, June 17, 2019 at 6pm

Arvin A. Brown Library

Trustee Meeting

Minutes

May 20, 2019 6:00 – 7:05

Call to order – 6:00pm

 Agenda – Amendments – Lindsey Wight – Riverfest

Discussion of expectations for Riverfest Food sale.  Expect 80 people – plan on 100.  Food ready at 11:30.  Build your own sandwich.  Bowl of fruit – water to drink.

Approval of minutes

            April minutes – reviewed, corrected mistakes

Madeline moved to accept the corrected april minutes, Adele seconded,  motion passed.

Special Meeting – March 29th – minutes reviewed, corrected.  Adele moved to accept Special Meeting minutes, Madeline seconded.  Motion passed.

Attendance

Kathleen Ingstrom, Madeline Wetherby, Debbie Atherton, Adele Wolfson

Comments from Citizens

            None Present

Approval of

            Librarian’s Report – done last month April and May

Financial Report – Questions about money spent on programs, money to be reimbirsed.

Items have been balaced for negative numbers, Kathleen will talk to Gina.

Madeline moved to accept April financial report, Adele seconded.  Motion passed.

 Correspondence

Received a donation from Neil (Bud) Lovelette

Old Business

            Riverfest – June 22nd;  plan for 100 people; Make your own sandwich;  Turkey, Other meat?, Rolls, Mayo, Mustard, Tomatoes, onions (Adele), lettuce (5), Cheese (2),Cukes (2), Pickles – sweet and dill (sliced), Bowl of Fruit, Large paper plates, Napkins (got), got water.

Quit Claim Dee – no information.

Building Maintenance – front porch, back steps – Bob Peters

Strategic Plan – Info from conference Kathleen and Adele attending.

Building Walk around – May 29th at 3:30 – Sherri?

Policy – Patron Conduct – revised – Revised, Trustees will sign at June meeting.

New Business

Library float for July 6 celebration.  Flatbed wagon with a tractor to pull.  Get suggestions from Emily Fluery, Wendy, Melanie for ideas. Kathleen

Furnace – here this summer – work construction has delayed.

 Other Business

            none

Special Meeting

            June 10, 2019, Library, 6:00 pm

Riverfest Planning

Next Meeting

June 17, 2019, Library, 6:00 pm

 

Arvin A. Brown

Trustee Meeting                                                                                                                                                                                          Minutes

April 29, 2019                   6:07pm – 7:40 pm

Members Attending: Kathleen Engstrom, Fiona Lugo, Casey Blaney, Adele Wolfson, and Madeline Wetherby

Call to order– 6:07 pm

Agenda- Amendments

Comments from citizens present- none present

Approval of Meetings Minutes-

        March minutes- Reviewed, discussed, made appropriate changes. Adele moved to accept, Madeline seconded. Approved

Approval of

Librarian’s Report

Viewed and discussed. Inter library loans has increased. More people are aware, with the use of Green Mountain Messenger. A nature walk is be set up with Pre-school and Kindergartners of Richford Elementary School. Adele moved to accept librarians report, Madeline seconded. Accepted.

Financial Report

Reviewed and Discussed

Correspondence

        Building Update-New Furnace soon, will be more efficient. Piping will stay the same as it is very costly. Need new windows, also very costly. Porch update to be looked into.

Jason Broughton- Appointed State Librarian

Awarded NNLM All of Us Community Health Engagement Grant of $10,000 to be used for technology upgrades.

Awarded Summer Reading Program Presenter Grant of $200 to be used at Notch Day Camp

Old Business

        Fundraising

        Hometown Follies Update $242

Paint with Us – No Sign ups.   Will need to cancel if none by Saturday May 4th

Riverfest – Saturday June 22nd   10:00 – 1:00

Will ask Hannafords, Vista and Missisquoi River Basin for donations.

Need to form a Friends of The Library Group to assist with fundraisers. Reach out to the community. Interest sign up at library desk.

 

Strategic Plan

        Last 2007-2015 Read and Review. Needs to be updated with all 5 trustee members present.

New Business

        Trustees Conference May 21st Kathleen and Adele to attend.

Policies

Patron Conduct Reviewed

Building Inspection

                To be done in May with a select board member and Trustees.

Staff Safety

                Need for inside Cameras, currently only outside cameras. Monitors, Panic Button information to be obtain from IT Don Hill.

Long Term Staffing- Need for double coverage at times especially Wednesday nights.

Other Business:

 

Next Meeting- Monday May 20th 2019 at 6:00 pm        Library

               

Arvin A. Brown Library

Trustee Meeting

Minutes

March 18, 2019            6:08pm – 8:05 pm

Members Attending:  Kathleen Engstrom, Fiona Lugo, Madeline Wetherby, Debbie Atherton, Casey Blaney and Adele Wolfson

Call to order – 6:08

Agenda – Amendments

Comments from citizens present – none present

Approval of Meeting Minutes

   February  minutes – Reviewed, discussed, made appropriate changes.  Casey moved to accept, Madeline seconded. Approved.

Approval of Librarian’s Report

Viewed and discussed.  Open House during April break for teachers and schools to explore all new items in the library, date not set.  Fiona moved to accept librarian’s report, Madeline seconded. Accepted.

Financial Report

Reviewed and discussed.  Ameritrade account discussed, how managed?  Fiona made a motion to accept Feb. financial report.  Madeline seconded. Accepted.

Correspondence

None

Old Business

  Fundraising letter – ok.  How it was sent.

Old Business

    Job descriptions – change to Personnel Policy – signed by trustees

Fundraising

    Hometown Follies -$211.00.  Cupcakes left over, brownies good.  More variety on Friday.

Suggestions – Popcorn Machine, Varieties of brownies, rice Krispie squares, No bake cookies.

Fundraising ideas – Movies -need to be shown at library;  Paint and sip -morning – coffee and breakfast item. Debbie will check for place (school) and person (Pat Murphy).  Or Goyne watercolor; Concert in the Park,  REC activities – food choices. Cornhole. Silent Auction? Questions

New Trustees – Adele Wolfson –  Fiona moved to accept Adele as a new trustee.  Casey seconded. Accepted. Fiona moved to accept Debbie Atherton to an additional term.  Casey seconded. Accepted. Department of Libraries, line 27, states ‘ one member appointed or elected by the select board.  Discussion.

New Officers  –  will wait until members are more comfortable

New Business

Strategic Plan – last 2007 – 2015.  Need to review – VT Libraries – Trustee Booklet.

Executive Meeting

    Motion to follow up on decisions discussed in executive session.  Fiona moved to follow above statement, Adele seconded. Accepted.

Special Next Meeting

Monday, April 29, 2019 at 6:00 pm  Library

   


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