Trustees – Agenda and Minutes
Trustees:
Debra Atherton Cochair, Secretary
Fiona Lugo Co chair
Madeline Wetherby
Adele Wolfson
ARVIN A. BROWN LIBRARY
88 Main St. Richford
Special Meeting
Agenda Monday, October 28, 2019
6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
Contract and $395 Grant for Courier Service
State Filing Corporations Division – $45
Liberty Mutual Audit Done – Insurance
Open Meeting
Old Business:
Thank You Notes – List of Donors
Meeting Room Policy – Signatures
Library Parking – meeting with selectboard
Change Library Hours: M,W,F 10 – 6
Budget – meeting with selectboard
Trustee Replacement
Quick Claim Deed
Library Utilities
Building Maintenance Update – Children’s Room Window, finish painting porch
Strategic Plan – Survey
New Business:
Change registered agent on state corporations filing
Family Responsibility Policy
Other Business:
Next Meeting: Monday, November 18, 2019 at 6pm
Arvin A. Brown Library
Trustee Meeting
September 16, 2019
Minutes
Call to order – 5:59 pm
Agenda Amendments – Laura visiting, hours
Approval of meeting minutes
August minutes – read and fixed spelling mistakes. Adele moved to accept the August minutes, Madeline seconded. Passed unanimously.
Attendance
Debbie Atherton, Kathleen Engstrom, Madeline Wetherby and Adele Wolfson
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
August – reviewed and discussed. Madeline moved to accept August librarian’s report. Adele seconded. Passed unanimously.
Financial Report
August – reviewed, questions asked and answered. Adele moved to accept August financial report. Madeline seconded. Passed unanimously.
Correspondence
ALA Library Value Calculator – handout – value of services provided by library; good for selectboard.
Old Business:
Trustee Replacement – names and suggestions
Quit Claim Deed – Fiona – no new information.
Library Utilities – phone
Building Maintenance – Windows – one needs to be replaced in children’s room. Finish painting porch.
Review Strategic Plan – need survey to process what the library should be for the town. Adele
Thank you notes – Premier does banners – no paper. Kathleen will contact prison about printing thank you notes.
Meeting Room Policy – next meeting – old business.
Library Parking – restricted because of building renovation – parking lines or reserved for library parking signs.
New Business
Budget – date to meet with the select board – November – 1st Monday
Financial Reports – quarterly and activity statement – discussion of the reports and what trustees find confusing. Move to use the Statement of Activity comparison for Financial report – so moved by Adele; seconded by Madeline. Passed unanimously.
Other Business
Need to see minutes Fall 2018 – town expenses for the library. Decision to list expenses?
Insulation inside the building? See Sherri – children’s room window – leaking. Finish painting?
Next Meeting – Monday, October 28, 2019 at 6:00 pm
Arvin A. Brown Library
Trustee Meeting
August 14, 2019
Minutes
Call to order – 6:02pm
Agenda Amendments – Change in library hours
Approval of meeting minutes
May minutes – read and fixed spelling mistakes. Casey moved to accept the May minutes, Adele seconded. Passed unanimously.
Attendance
Casey Blaney, Debbie Atherton, Kathleen Engstrom, Madeline Wetherby, Adele Wolfson.
Comments from Citizens Present
None attending
Approval of
Librarian’s Report
May, June and July – reviewed and discussed. Madeline moved to accept May, June and July’s librarians report. Fiona seconded. Passed unanimously.
Financial Report
May, June and July – reviewed, questions asked and answered. Adele moved to accept May, June and July’s financial report. Madeline seconded. Passed unanimously.
Correspondence
NNLM grant MOA signed – will be able to buy supplies needed.
GMLC VOKAL contract renewed – cost has gone up – $469.35. Needed for library.
Old Business:
Riverfest Update – Bought enough for 100 people, much fewer people this year. Only $270.00earne. Will probably not do next year – 2020.
Home Day Update – 5 or 6 boxes of Ben and Jerry’s served during the parade and later in the library. Star Wars figures attended and talked with people in the library during the shower
Quick Claim Deed – Fiona – no new information.
Library Utilities – Windows – one needs to be replaced in children’s room.
Building Maintenance –Furnace has been installed. ( estimate on making pipes more efficient) Porch finished except for a couple of railings. Priority list – 1. Window in children’s room; 2. Install gutters; 3. Cement steps in front of the library; 4. Front door – closing. Parking? Not enough room with extra equipment. Windows – Energy Grant?
Furnace Installation Plan – Installed
Review Strategic Plan – discussed the strategic plan and the need to complete a new plan. How to proceed – planning for town not the library. How do community members see the library or needs of the library? Community survey? Need to read over the previous strategic plan. Information from conference.
Building inspection with select board member – Done and observations noted in building maintenance.
New Business
Trustee Resignation – Discussed names of people to ask to replace resigning trustee. Time and skills needed.
Thank you notes – to library donors. Printed cards? Debbie will check options. Premier (848-3151) Tammy. Thank you cards if possible?
Conference Update – Adele and Kathleen – fundraising, event publicity, strategic plan – discussed.
Schedule Lara Keenan – September – discussion – other items to take care of – maybe Jan.
Library Parking – Space being taken up by equipment – People lack spaces to park.
Meeting Room Policy – handed out for trustees to review.
Other Business
Employees have been tracking use of library. Hours during the evening are not used. Mon. till 6; Wed. till 6; and Fri. till 6. Will continue to track usage when school starts. To be discussed at a later date.
Next Meeting – Monday, September16, 2019 at 6:00 pm
Trustees:
Debra Atherton Cochair, Secretary
Fiona Lugo Co chair
Casey Blaney Treasurer
Madeline Wetherby
Adele Wolfson
ARVIN A. BROWN LIBRARY
Agenda August 14, 2019, 6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence:
NNLM Grant MOA signed
GMLC VOKAL contract renewed – $469.35
Old Business:
River Fest Update
Home Days Update
Quick Claim Deed
Library Utilities
Building Maintenance
Furnace Installation Update
Review Strategic Plan
Building inspection with selectboard member update
New Business:
Trustee Resignation – New trustee appointed by Board of Trustees
Thank you notes – Library Donors
Conference Update – Adele and Kathleen
Schedule Lara Keenan – September
Library Parking
Meeting Room Policy
Other Business:
Next Meeting: Monday, September 16, 2019 at 6pm
ARVIN A. BROWN LIBRARY
Agenda May 20, 2019, 6:00PM
Agenda Items
Call to order
Agenda – Amendments
Approval of
Meeting Minutes
Attendance
Comments from Citizens Present
Approval of
Librarian’s Report
Financial Report
Correspondence: NNLM Grant MOA signed
Old Business:
River Fest Update
Quick Claim Deed
Library Utilities
Building Maintenance
Parade Float Flatbed Offer for July 6
Furnace Installation Update
Review Strategic Plan
May – Building inspection with selectboard member
Policies: Patron Conduct – Sign
New Business:
Bookmobile Proposal and MOU
July Workday at Library
Conference Update – Adele and Kathleen
Trustees Responsibilities – Schedule Lara Keenan
Library Parking
Trustee sign checks for July
Other Business:
Next Meeting: Monday, August 19, 2019 at 6pm
ARVIN A. BROWN LIBRARY
Special Meeting
June 10, 2019
6:00 PM
Agenda Items
Call to order
Agenda – Amendments
Attendance
Comments from Citizens Present
Old Business: Schedule for the Riverfest Fundraiser June 22, 2019
Other Business:
Next Meeting: Monday, June 17, 2019 at 6pm
Arvin A. Brown Library
Trustee Meeting
Minutes
May 20, 2019 6:00 – 7:05
Call to order – 6:00pm
Agenda – Amendments – Lindsey Wight – Riverfest
Discussion of expectations for Riverfest Food sale. Expect 80 people – plan on 100. Food ready at 11:30. Build your own sandwich. Bowl of fruit – water to drink.
Approval of minutes
April minutes – reviewed, corrected mistakes
Madeline moved to accept the corrected april minutes, Adele seconded, motion passed.
Special Meeting – March 29th – minutes reviewed, corrected. Adele moved to accept Special Meeting minutes, Madeline seconded. Motion passed.
Attendance
Kathleen Ingstrom, Madeline Wetherby, Debbie Atherton, Adele Wolfson
Comments from Citizens
None Present
Approval of
Librarian’s Report – done last month April and May
Financial Report – Questions about money spent on programs, money to be reimbirsed.
Items have been balaced for negative numbers, Kathleen will talk to Gina.
Madeline moved to accept April financial report, Adele seconded. Motion passed.
Correspondence
Received a donation from Neil (Bud) Lovelette
Old Business
Riverfest – June 22nd; plan for 100 people; Make your own sandwich; Turkey, Other meat?, Rolls, Mayo, Mustard, Tomatoes, onions (Adele), lettuce (5), Cheese (2),Cukes (2), Pickles – sweet and dill (sliced), Bowl of Fruit, Large paper plates, Napkins (got), got water.
Quit Claim Dee – no information.
Building Maintenance – front porch, back steps – Bob Peters
Strategic Plan – Info from conference Kathleen and Adele attending.
Building Walk around – May 29th at 3:30 – Sherri?
Policy – Patron Conduct – revised – Revised, Trustees will sign at June meeting.
New Business
Library float for July 6 celebration. Flatbed wagon with a tractor to pull. Get suggestions from Emily Fluery, Wendy, Melanie for ideas. Kathleen
Furnace – here this summer – work construction has delayed.
Other Business
none
Special Meeting
June 10, 2019, Library, 6:00 pm
Riverfest Planning
Next Meeting
June 17, 2019, Library, 6:00 pm
Arvin A. Brown
Trustee Meeting Minutes
April 29, 2019 6:07pm – 7:40 pm
Members Attending: Kathleen Engstrom, Fiona Lugo, Casey Blaney, Adele Wolfson, and Madeline Wetherby
Call to order– 6:07 pm
Agenda- Amendments
Comments from citizens present- none present
Approval of Meetings Minutes-
March minutes- Reviewed, discussed, made appropriate changes. Adele moved to accept, Madeline seconded. Approved
Approval of
Librarian’s Report
Viewed and discussed. Inter library loans has increased. More people are aware, with the use of Green Mountain Messenger. A nature walk is be set up with Pre-school and Kindergartners of Richford Elementary School. Adele moved to accept librarians report, Madeline seconded. Accepted.
Financial Report
Reviewed and Discussed
Correspondence
Building Update-New Furnace soon, will be more efficient. Piping will stay the same as it is very costly. Need new windows, also very costly. Porch update to be looked into.
Jason Broughton- Appointed State Librarian
Awarded NNLM All of Us Community Health Engagement Grant of $10,000 to be used for technology upgrades.
Awarded Summer Reading Program Presenter Grant of $200 to be used at Notch Day Camp
Old Business
Fundraising
Hometown Follies Update $242
Paint with Us – No Sign ups. Will need to cancel if none by Saturday May 4th
Riverfest – Saturday June 22nd 10:00 – 1:00
Will ask Hannafords, Vista and Missisquoi River Basin for donations.
Need to form a Friends of The Library Group to assist with fundraisers. Reach out to the community. Interest sign up at library desk.
Strategic Plan
Last 2007-2015 Read and Review. Needs to be updated with all 5 trustee members present.
New Business
Trustees Conference May 21st Kathleen and Adele to attend.
Policies
Patron Conduct Reviewed
Building Inspection
To be done in May with a select board member and Trustees.
Staff Safety
Need for inside Cameras, currently only outside cameras. Monitors, Panic Button information to be obtain from IT Don Hill.
Long Term Staffing- Need for double coverage at times especially Wednesday nights.
Other Business:
Next Meeting- Monday May 20th 2019 at 6:00 pm Library
Arvin A. Brown Library
Trustee Meeting
Minutes
March 18, 2019 6:08pm – 8:05 pm
Members Attending: Kathleen Engstrom, Fiona Lugo, Madeline Wetherby, Debbie Atherton, Casey Blaney and Adele Wolfson
Call to order – 6:08
Agenda – Amendments
Comments from citizens present – none present
Approval of Meeting Minutes
February minutes – Reviewed, discussed, made appropriate changes. Casey moved to accept, Madeline seconded. Approved.
Approval of Librarian’s Report
Viewed and discussed. Open House during April break for teachers and schools to explore all new items in the library, date not set. Fiona moved to accept librarian’s report, Madeline seconded. Accepted.
Financial Report
Reviewed and discussed. Ameritrade account discussed, how managed? Fiona made a motion to accept Feb. financial report. Madeline seconded. Accepted.
Correspondence
None
Old Business
Fundraising letter – ok. How it was sent.
Old Business
Job descriptions – change to Personnel Policy – signed by trustees
Fundraising
Hometown Follies -$211.00. Cupcakes left over, brownies good. More variety on Friday.
Suggestions – Popcorn Machine, Varieties of brownies, rice Krispie squares, No bake cookies.
Fundraising ideas – Movies -need to be shown at library; Paint and sip -morning – coffee and breakfast item. Debbie will check for place (school) and person (Pat Murphy). Or Goyne watercolor; Concert in the Park, REC activities – food choices. Cornhole. Silent Auction? Questions
New Trustees – Adele Wolfson – Fiona moved to accept Adele as a new trustee. Casey seconded. Accepted. Fiona moved to accept Debbie Atherton to an additional term. Casey seconded. Accepted. Department of Libraries, line 27, states ‘ one member appointed or elected by the select board. Discussion.
New Officers – will wait until members are more comfortable
New Business
Strategic Plan – last 2007 – 2015. Need to review – VT Libraries – Trustee Booklet.
Executive Meeting
Motion to follow up on decisions discussed in executive session. Fiona moved to follow above statement, Adele seconded. Accepted.
Special Next Meeting
Monday, April 29, 2019 at 6:00 pm Library
